Administrative Assistant - Contract

Administrative Assistant - Contract

S.A. Comunale is seeking an Administrative Assistant - Contract to support the Reading, PA Branch. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities: Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Print and maintain all bid documents as well as prepare for all bids. Obtain all information necessary for contracts and review sheets.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create folders, print drawings, specs, bid bonds, and addendums. Request pre-qualifications, bid bonds, etc. for bids.
• Contract review sheets Insurance / Lein wavers, workers compensation. Review specs and know requirements for bids. Labor work sheets and other bid estimate sheets. DBE Contractor / Supplier Utilization form. Create binders for library and filing cabinet when job is awarded. Box up files / folders prior 2 years. File executed contracts.

Qualifications: High school diploma or GED is required. 3+ years of administrative experience is required. Previous experience in the construction industry is a plus. Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.