Accounts Payable Coordinator

Job Description

Job Description

Description:

Pay Rate: $22-23 per hour

Schedule: Monday-Friday, daylight

At JSP, we believe our employees are our greatest asset, and we’re committed to providing a rewarding and supportive work environment. Our benefits include:

• 10 paid holidays
• Vacation & other un/paid time off – accrue up to 72hrs your first year!
• Medical, dental, vision coverage - available DAY 1
• 401k with a 200% match, up to first 3%
• Life and disability insurance
• PPE & tuition reimbursement
• Eligible for pay increases, advancement opportunities

We are looking for an Accounts Payable Administrator to be based out of our 1285 Drummers Lane, Suite 301, Wayne, PA, 19087 location who will process all purchase orders and related invoices for JSP North America locations, sales, and corporate offices. They will also resolve invoice discrepancies and complete and analyze account reconciliation in order to be proactive with unpaid PO receipts.

Accountabilities:

• Purchase order related invoices for the entire company are processed through this position. The incumbent will review each invoice to determine completeness and status. If invoice passes all status checks it is entered into the system and payment is scheduled. Invoices not passing the checks are forwarded to appropriate personnel for receiving or approval requirements.
• Responsible to create, update and analyze an Excel spreadsheet for certain balance sheet accounts, reconcile monthly and submit to corporate accounting.
• Forward all non-purchase order related invoices (including utility bills, temporary employee invoices, etc.) to authorized approvers for signature, code with appropriate account codes and enter into Accounts Payable module.
• Update department tracking log when any invoice leaves the accounting area.
• Monitor project spending to assure compliance to budgeted amounts.
• Research and process all freight invoices. Analyze any freight rejects to determine root cause of reject, and obtain appropriate approval.
• Communicate with all purchasers to monitor compliance to procedures. QAD system requires ongoing training/counseling of personnel at other sites. A considerable amount of time is spent to keep users in compliance with JSPI internal controls.
• Maintain all payable files by supplier to assure compliance in audit/research instances. Adhere to all TS16949 requirements for record retention of prior years’ files. Reports are generated to assist in cost control and verification of accounts charged.
• Research past due invoices and statements and bring up to date where possible. Handle vendor phone calls and emails regarding invoice payment status. Determine and resolve invoice discrepancies by sending letter to requisitioner or supplier based on problem encountered, record on log and monitor outstanding invoices.
• Accrue unpaid invoices or PO related invoice where the PO was not received prior to month end. Track invoices not paid or accrued for year end until financial audit is complete.

• AAS degree in accounting or equivalent experience.
• Excellent PC skills with strong emphasis on Excel and Word.
• 1-3 years performing accounts payable functions in a manufacturing environment.
• 1-3 years demonstrated experience using PC skills in a high-volume data entry job.
• 1-3 years demonstrated experience using a data base system to perform job functions.
• 1-3 years’ experience using basic accounting principles.
• 1-3 years demonstrated abilities entering data into a high-volume business system.

Preferred Qualifications:
(Additional skills, certifications, education or experiences that would be beneficial.)

• Ability to follow instructions and work independently
• Excellent analytical skills
• Strong Organizational and time management Skills
• Detail Oriented
• Excellent Interpersonal and Communication Skills
• Experience with Accounts payable controls
• Ability to Multi Task and prioritize daily activities
• Manufacturing experience/understanding

Work Environment & Physical Requirements

This role is primarily based in an office setting. Tasks involve prolonged sitting, frequent computer use, and communication via phone, fax and email. Employees must have the ability to hear, speak, and articulate thoughts clearly. Occasional bending, standing, or lifting may be required. While infrequent, some exposure to a plant environment may necessitate the use of personal protective equipment (PPE).

Equal Employment Opportunity Statement

JSP provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.

Disclaimer

The information provided in this description outlines the general nature and level of work performed by employees within this classification. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. Management reserves the right to assign or reassign duties and responsibilities as needed.

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