Executive Assistant

$50k - $70k

Trivium LLC

Executive Assistant / Life Manager Location: Miami, FL preferred (hybrid or remote outside of the USA) Type: Full-time, 1099 contractor Compensation: $50,000–$70,000/year, based on experience Hours: 9–5 EST, with availability outside of them for urgent things Reports to: The founder About the role We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely. There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage — he wants to hand something over and see it done. What you'll own Travel: booking flights, hotels and full itineraries. Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming. Inbox & communication: triaging email, surfacing what matters, handling the rest. Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls. Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight. Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant. Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors. Ad hoc support for a small team of three when it's reasonable. Trivium LLC

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Vacancy posted 2 days ago

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