Administrative Assistant - Dean of Instruction

School Administrative Office Clerk

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

• High School diploma or GED

Special Knowledge/Skills

• Excellent communication and interpersonal skills
• Strong organizational skills and knowledge of office procedures
• Proficient in Microsoft Excel, MS Word, MS Access, WinSchool, and E-mail
• Ability to maintain confidentiality
• Ability to work independently
• Proficient file maintenance skills

Experience

• Minimum of 3 years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

1. Perform, organize and manage office routines and records associated with a productive office (e.g. correspondence, telephone, scheduling, etc.) in a professional manner with little supervision.
2. Compile information and prepare various reports for the Dean of Instruction.
3. Perform varied editing, typing and computer tasks in the preparation of correspondence, forms, manuals, reports, etc.
4. Process incoming mail for the Dean of Instruction.
5. Establish and maintain physical and computerized filing and tracking systems for Dean of Instruction.
6. Coordinate registration and travel arrangements for Dean of Instruction.
7. Ensure confidentiality in dealing with student records, staff records, parents and employees.
8. Keep Dean of Instruction's calendar and schedule meetings; ensure DOI is fully briefed on the matters to be considered at meetings.
9. Participate as an effective team member who contributes to campus goals.
10. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
11. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
12. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
13. Research district policy, precedent, and current practices prior to taking action.
14. Participate as an effective team member who contributes to district, department, and content goals.
15. Demonstrates proficient levels of technology applications.
16. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
17. Utilize time wisely for effective management of job responsibilities.
18. Maintain punctuality in daily work times, appointments, and meetings.
19. Meet task completion deadlines established by supervisor.
20. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
21. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
22. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
23. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal or written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions.

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting, and carrying; prolonged sitting and use of computer, repetitive hand motions.

Terms: 210 days

Pay Grade: PARA 4