HUMAN RESOURCES SPECIALIST (HRIS)

Job Description

Job Description

Position Purpose:   The Human Resources Specialist is responsible for processing the administrative duties of the Human Resources Department. Contributes to the wellbeing and development of the organization’s most precious asset, its people – on a daily basis. 

Position Requirements / Qualifications:

Education/Experience:

Associates Degree required with one year of experience working in Human Resources Office; preferably in a health care setting.  Ability to type 40 WPM, computer literate.

 

Licensure / Certification:

Maintain current CPR certification from the American Heart Association.

 

 

Skills / Ability:

Demonstrates proficiency in verbal, computer & written skills.  Ability to work independently; strong-organizational skills and people skills.  Ability to handle the demands of a fast-paced Human Resources Department.

 

 

POSITION RESPONSIBLITIES (THIS IS A NON-EXEMPT POSITION)

Send out “New Hire” notification and “New Hire Pay” notification to parties needed.

Ability to create and edit employee records, create custom fields, define system codes, etc. to meet HR business needs.

Ability to navigate the Security Management User Administration modules, e.g., reset passwords, usernames, etc…

Ability to manipulate the database, as needed.

Ability to identify systematic issues and make necessary corrections to maintain the integrity of the application/database.

Assist Human Resources Manager with NHSC verifications and integrity of the portal. 

Assist in all in-service clinician verifications for those currently participating in the NHSC Scholarship and Loan Repayment Program, as needed.

Assist in conducting all employment verifications for new applicants with the NHSC and new hires transferring from another FQHC to CHI.

Assist the Human Resources Manager and VP of Human Resources with problem resolution as they relate to the HRSA/NHSC.

Provides administrative support to the Human Resources Manager (i.e. backup for ADP pay-x pert, and HRB in the absence of the manager the responsibilities are of more advanced administrative work requiring the application of more varied and involved procedures and the more frequent use of higher degree of independent judgment in solving Human Resources employee problems.

Perform employment verifications from various agencies and entities, utilizing APD Payroll Records.

Presents policies and procedures, and benefits at orientation day to new employees in the absence of manager when assigned.

Researches payroll records and employee files in order to achieve resolution of employee problems.

Provide support to the HR Manager during the annual open enrollment period; ensure that the various Plans are in place and active in ADP.  Update employee benefit records in ADP and run various reports to support the documents received and audit the data as entered.

Preparing or updating employment records related to hiring, transferring, promoting, and terminating.

Reviewing all new hire paperwork: ensure it is completed and processed. Ensuring all necessary documents are present and valid.

Oversee the onboarding process until all Human Resources Specialist are all well versed in new process and paperwork needed.

Creating and editing all Human Resources documents as directed by the HR Manager or VP of Human Resources.

Creating all onboarding schedules with the exception of Providers.  

Assist in Recruitment when directed by HR Manager. This includes but is not limited to: Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.

Ensuring all training documents are scanned into the ADP system.

Conducts audits of “Employee Documents” section, to ensure paperwork is being scanned into the system correctly and is being labeled correct.

Oversee the maintaining records of employee participation in all training and development programs

Conducting training sessions when Training & Development Manager is not present.

Prepares memorandums or other materials, frequently requiring independent action and discretion.

Assists in payroll check distribution as needed.  

Create reports and prepare power-point presentations as needed and assigned by HR manager or VP of Human Resources.

Assist as representative at interviews and makes recommendations, when needed.

Cross trained to assist in the absence of other Human Resources Specialist.

Assist Payroll/Benefits Administrator when needed or assigned by HR Manager.

Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.

Reports to work on time and ready to work with minimal absenteeism.  

Performs other duties as assigned.