Administrative Assistant - Onsite

Job Summary – Administrative Assistant III (Fairfax County, VA – Onsite Only)

- Support Housing Programs: Assist management and staff in administering the Housing Choice Voucher (HCV) and State Rental Assistance Program (SRAP).
- Data Verification: Verify client financial and non-financial information via federal and state databases (HUD EIV, VEC, Dru Sjodin National Sex Offender, SAM).
- Compliance & Reporting: Identify and notify specialists of discrepancies or program violations; maintain Excel tracking sheets and prepare reports using Yardi.
- General Office Administration: Perform data entry, answer and forward calls, respond to inquiries via phone, email, and in-person, and process mass mailings.
- Document Management: Organize, retrieve, scan, and archive paper and electronic files; assist with FOIA requests by locating and redacting files as needed.
- Front Desk Support: Cover reception, answer phones, take messages, and schedule appointments; refer inquiries to appropriate personnel.
- Client Communication: Prepare, mail, and fax correspondence, notifications, and information packets to tenants, owners, and agencies.
- File and Records Maintenance: Organize files for retention and retrieval, update internal administrative policies and procedures, and assist with archival of official documents.
- Supply Management: Research and order supplies, maintain form stock, update and coordinate printing of forms, and manage supply rooms.
- Team Support & Training: Train administrative staff on forms and office equipment; provide backup support for receptionist and senior administrative functions.
- Meeting Participation: Attend regular unit and divisional staff meetings; perform other related duties as assigned.
- Work Environment: Onsite only, standard office hours (8 AM – 4:30 PM); PPE (face covering) required for public interaction.
- Requirements: High School Diploma or GED (Associate’s Degree preferred), 2+ years administrative experience, strong admin, data, and multitasking skills, ability to work independently. Note: Assignment is through 12/31/2026, with possible extension. No remote or hybrid option.