Assistant Property Manager

Position Summary The Assistant Property Manager assists the Property Manager with managing a property or group of properties, fulfilling management agreement obligations, and supporting budget development, monthly reporting, tenant billings, rent collection, property payables, lease abstracting, and administration. Key responsibilities include delivering exemplary customer service to tenants, prospective tenants, owners, and vendors while maintaining productivity and results. Essential Job Functions Assist with the activities associated with a property or group of properties. Assist with all lease administration duties. Supervise vendors (landscaping, janitorial, etc.) and maintenance staff. Perform regular property inspections and complete inspection reports; recommend alterations, maintenance, and reconditioning as necessary. Assist the Property Manager with the development and control of operating and capital budgets. Assist the Property Manager in preparation of monthly reports for owners. Coordinate tenant improvement and capital projects with the Property Manager. Respond to tenant needs and ensure administrative and building technical staff resolve problems promptly; ensure compliance with policies, procedures, regulations, contractual obligations, and standards. Represent and communicate clearly the authority of the Property Manager in person, over the phone, and in writing, based on legal agreements and company policies. Initiate and execute day‑to‑day operational procedures. Initiate, contract, and administer all necessary services to maintain and enhance property value, operating efficiency, and appearance. Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addenda, amendments, and contract approval forms). Track and maintain Energy Star benchmarking data to ensure accuracy. Conduct tenant training meetings to improve building efficiencies. Maintain ongoing tenant contact/relations program to assess needs and ensure satisfactory resolution of problems. Resolve problems to the mutual benefit of tenant and owner. Implement and monitor tenant needs assessments. Administer all leases to assure compliance with provisions and agreement. Determine and execute timely escalations, reconciliations, and rent collections. Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements. Show space to prospective tenants (requires real estate license where required by state). Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation. Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.). Manage and coordinate day‑to‑day financial transactions including accounts receivables, accounts payable, rent collection, and charges. Maintain compliance with all company personnel policies and procedures. Perform miscellaneous duties or projects as assigned by the Property Manager. Position Requirements A bachelor’s degree in Business Management, Finance, Accounting, or a related Human Resources discipline. RPA designation in progress preferred. Real Estate License where required by state law. Minimum 3 years of property management experience, preferably in commercial /Class A Office management. Intermediate to advanced proficiency in MS 365 Word, Excel, and Outlook. Proficiency with Angus and accounting software such as MRI, Yard or CTI preferred. Ability to keep information strictly confidential. Strong desire to succeed in an entrepreneurial environment. Ability to handle multiple projects, changing priorities and a continually heavy workload. Exceptional oral and written communication skills. Strong customer service orientation. Work Shift This is a dynamic, on‑site role that places you at the heart of the action. Remote or hybrid options are not available. On‑site presence allows strong relationships with clients and tenants, real‑time response, and visible impact daily. Location McLean, VA About Us Transwestern’s guiding principles emphasize inclusion, collaboration, and customer service. Our award‑winning culture empowers team members with resources and independence to pursue innovative solutions and deliver measurable results. #J-18808-Ljbffr