Indirect Procurement Sourcing Specialist

Job Description

Job Description

Job Description:

• The Indirect Procurement Sourcing Specialist supports day-to-day transactional procurement activities across indirect goods and services.

• This role focuses on processing purchase requisitions, coordinating supplier quotes, resolving transactional issues, supporting internal stakeholders, and helping scale Procurement Operations through consistent execution, data accuracy, and process efficiency.

• Process indirect procurement requests by reviewing purchase requisitions for completeness, accuracy, policy compliance, supplier information, accounting details, and required approvals.

• Create, update, and manage SAP purchase orders in support of business needs, ensuring timely execution and clean handoffs to suppliers, internal clients, and Accounts Payable.

• Support transactional sourcing activities for low- to mid-complexity purchases, including obtaining supplier quotes, validating pricing, confirming lead times, and identifying preferred or existing suppliers where appropriate.

• Assist internal stakeholders with requisitioning questions, purchasing guidance, supplier selection support, and navigation of procurement systems and processes.

• Triage and resolve transactional issues related to pricing, delivery, order confirmations, invoice discrepancies, supplier communication, and purchase order changes.

• Partner with suppliers to confirm order status, delivery timelines, quote validity, required documentation, and issue resolution to support uninterrupted operations.

• Maintain accurate purchasing data and documentation in procurement systems to support audit readiness, reporting, supplier performance tracking, and operational visibility.

• Identify opportunities to reduce transactional workload by leveraging preferred suppliers, catalogs, blanket purchase orders, automation, and standardized purchasing practices.

• Support supplier onboarding and maintenance activities by coordinating required documentation and partnering with internal teams to resolve setup or master data issues.

• Collaborate with Strategic Sourcing, Category Management, Accounts Payable, Supplier Onboarding, and offshore procurement teams to ensure requests are routed appropriately and completed efficiently.

• Monitor assigned queues, backlogs, and aging requests to prioritize work, meet service expectations, and support growth in procurement operations volume.

• Compile basic procurement metrics, spend details, supplier information, and request status updates to support operational reviews and continuous improvement efforts.

• Contribute to process improvements that simplify purchasing, reduce cycle time, improve stakeholder experience, and increase compliance with procurement policies and procedures.

• Maintain positive, service-oriented relationships with internal customers, suppliers, and procurement team members while balancing speed, accuracy, and compliance.

Qualifications:

• BA/BS degree, preferably in Business, Supply Chain, Operations, Finance, or a related field.

• At least 2 years of related experience in procurement, purchasing, supply chain, business operations, or a transactional support role.

• Basic understanding of procurement processes, including purchase requisitions, purchase orders, supplier quotes, approvals, and invoice support.

• Ability to review purchasing requests for completeness, accuracy, supplier information, pricing, accounting details, and required documentation.

• Strong customer service, written communication, and verbal communication skills with the ability to support internal stakeholders and suppliers professionally.

• Ability to prioritize daily work, manage assigned requests, follow up on open items, and support transactional volume in a timely and accurate manner.

• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and Teams.

• Working knowledge of procurement technology platforms or the ability to quickly learn purchasing systems and standard work processes.

• SAP or similar ERP/procurement system experience preferred.

Preferred Qualifications

• BS/BA in Business, Supply Chain, Operations, or a related field preferred; semiconductor, manufacturing, or capital equipment industry experience is a plus.

• Five or more years of experience in procurement, purchasing operations, supply chain, or a related transactional buying environment; indirect procurement experience is preferred.

• Experience reviewing purchase requisitions, creating purchase orders, coordinating supplier quotes, and supporting requisition-to-PO activities in a high-volume environment.

• Working knowledge of indirect procurement processes, supplier setup coordination, purchase order changes, invoice issue resolution, and basic supplier follow-up.

• Proficiency in SAP, eProcure, Ariba, Coupa, or similar procurement systems; SAP experience is strongly preferred.

• Strong attention to detail with the ability to maintain accurate purchasing data, documentation, approvals, and audit-ready records.

• Strong customer service mindset with the ability to support internal stakeholders, answer procurement-related questions, and resolve transactional issues in a timely manner.

• Excellent written and verbal communication skills, with the ability to coordinate across suppliers, internal clients, Accounts Payable, Supplier Onboarding, and Procurement teams.

• Ability to prioritize assigned queues, manage aging requests, and support operational volume while balancing speed, quality, and compliance.

• Proficiency in Microsoft Excel, Word, Outlook, and Teams; ability to compile basic metrics, status updates, and purchasing information for operational reviews.

• Ability to learn new systems, follow standard work instructions, apply procurement policies, and identify opportunities to improve cycle time, compliance, and stakeholder experience.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.

\nCompany Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities