Purchase Assistant - Hospital Purchasing

Purchase Assistant - Hospital Purchasing Syracuse Management & Professional Full-time Opening on: Feb 17 2026 Hospital Purchasing State of New York TH Staff Assistant 2, NSSL1 88377 UUP (State University Professional Services Unit) Job Summary: Will be responsible for assisting all aspects of the procurement process to include processing of requisitions to create purchase orders for services, capital equipment, medical-surgical supplies, printing and other miscellaneous items. Processing will include obtaining quotes, verification of vendor information, entering orders into Lawson and or NYS accounting system, obtaining compliance documentation, as required by the NYS office of the State Comptroller, from vendors, all in a timely and efficient manner. Will be responsible for assisting in all aspects of the bid process to include ad placement documentation/specifications, memos, notice of award; draft correspondence for Purchase Associates; review/edit purchase requisitions. Track upcoming service renewals in contract management system and send out notifications to end users. Make entries into Lawson, SUNY and the NYS accounting systems. Reconcile invoices with Accounts Payable and vendors. Use Citibank procurement card for purchases, where appropriate; logging, tracking and reconciling expenditures. The Assistant must stay current with all New York State procurement rules and regulations. Other duties as assigned by Hospital Purchasing Director or direct supervisor. Minimum Qualifications: Associates degree and two years relevant experience or equivalent combination of education and experience required. Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required. Preferred Qualifications: Familiarity with contract language preferred. Relevant experience in a customer service role or hospital and/or State setting preferred. Work Days: M-F 8-4:30pm Message to Applicants: Recruitment Office: Human Resources #J-18808-Ljbffr