Office Assistant

Office Assistant (Onsite Full-Time)

We are seeking a highly organized and dependable Office Assistant to support daily office operations in a professional, fast-paced environment. This is a fully onsite role requiring consistent in-office presence during standard business hours.

Key Responsibilities

• Provide high-level administrative support to the Office Manager, including calendar management, scheduling, and coordination of meetings and events
• Serve as the first point of contact by managing reception duties, greeting guests, and directing inquiries
• Plan, coordinate, and facilitate on-site and off-site meetings, trainings, and office events (including setup and breakdown)
• Manage office operations including supplies, kitchen upkeep, vendor coordination, and facility requests
• Support Project Managers with administrative tasks such as purchase orders, scheduling, and budget tracking
• Prepare correspondence, reports, presentations, meeting agendas, and minutes
• Assist with travel coordination and itinerary preparation
• Maintain office organization charts and assist with data analysis using Excel, PowerBI, and Visio
• Process invoices, track expenses, and ensure adherence to office budgets
• Support onboarding and offboarding processes in coordination with leadership and HR
• Oversee office access, security badging, and general office maintenance coordination

Requirements

• High School Diploma or GED required
• Minimum 4 years of office or administrative experience
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Ability to work independently with a high level of accuracy and professionalism
• Demonstrated ability to handle confidential information with discretion
• Must be punctual, responsive, and a collaborative team player