Office Assistant
Jobs - PTS Advance
Office Assistant (Onsite Full-Time)
We are seeking a highly organized and dependable Office Assistant to support daily office operations in a professional, fast-paced environment. This is a fully onsite role requiring consistent in-office presence during standard business hours.
Key Responsibilities
- Provide high-level administrative support to the Office Manager, including calendar management, scheduling, and coordination of meetings and events
- Serve as the first point of contact by managing reception duties, greeting guests, and directing inquiries
- Plan, coordinate, and facilitate on-site and off-site meetings, trainings, and office events (including setup and breakdown)
- Manage office operations including supplies, kitchen upkeep, vendor coordination, and facility requests
- Support Project Managers with administrative tasks such as purchase orders, scheduling, and budget tracking
- Prepare correspondence, reports, presentations, meeting agendas, and minutes
- Assist with travel coordination and itinerary preparation
- Maintain office organization charts and assist with data analysis using Excel, PowerBI, and Visio
- Process invoices, track expenses, and ensure adherence to office budgets
- Support onboarding and offboarding processes in coordination with leadership and HR
- Oversee office access, security badging, and general office maintenance coordination
Requirements
- High School Diploma or GED required
- Minimum 4 years of office or administrative experience
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills
- Ability to work independently with a high level of accuracy and professionalism
- Demonstrated ability to handle confidential information with discretion
- Must be punctual, responsive, and a collaborative team player
Vacancy posted 3 days ago
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