HR Administrative Assistant

Job Description

Job Description

Hourly Pay Range: $20-$24

**All Applicants must comply with ITAR Requirements. US Citizens or Permanent Residents only*

Summary:

The HR Administrative Assistant / Receptionist serves as the first point of contact for employees, applicants, visitors, vendors, and customers while providing administrative and clerical support to the Human Resources department. This entry-level position will assist with recruiting activities, new hire coordination, employee records, data entry, HR documentation, and day-to-day administrative functions.

The HR Administrative Assistant / Receptionist reports directly to the HR Manager and supports the HR team in maintaining an organized, responsive, and professional HR function. The ideal candidate is organized, professional, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment.

 

Responsibilities:

Front Office & Reception

• Greet and assist employees, applicants, visitors, vendors, and customers in a professional and courteous manner.
• Follow company security, visitor, ITAR/EAR, and access-control procedures.
• Answer, screen, and route incoming telephone calls through the company operator system.
• Receive and direct visitors to the appropriate department or employee.
• Sort and distribute daily mail and deliveries.
• Maintain a professional and organized reception area.
• Assist with visitor badges and other front-office administrative tasks.

Human Resources Administrative Support

• Provide day-to-day clerical and administrative support to HR department.
• Assist with recruiting activities, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating candidate visits.
• Assist with job postings and maintaining recruiting records and applicant information.
• Assist with new-hire paperwork, onboarding preparation, and employee file documentation.
• Enter and maintain employee information in HR systems and spreadsheets with a high level of accuracy.
• Assist with scanning, filing, organizing, and maintaining confidential HR records.
• Prepare routine HR correspondence, reports, forms, spreadsheets, and other documentation.
• Assist HR team members with employee communications and administrative projects.
• Maintain confidentiality of employee and applicant information.
• Assist with tracking HR-related documents, forms, certifications, and other required records.
• Provide administrative support for employee events, orientations, and training activities.
• Perform data entry and other routine clerical duties as assigned by the HR Manager.

Meetings & General Administrative Support

• Assist with onsite meetings by coordinating meeting rooms, meals, supplies, materials, and room setup.
• Prepare, copy, and distribute meeting materials as needed.
• Assist with HR projects and special assignments.
• Perform other duties as assigned by the HR Manager.

 

Qualifications:

• Must be able to comply with ITAR and EAR residency requirements 
• Demonstrated proficiency in Microsoft Word, Power Point, Excel, Microsoft Outlook and the Internet
• Must be well organized and capable of taking initiative and prioritizing and structuring tasks and information
• Must exhibit mature and independent judgment and flexibility and be highly responsive to emergent needs generated by day-to-day activities of the group
• Must have excellent verbal, written and communication skills
• Fluent in English, Spanish is a plus

 

Education/Experience:

• High school diploma or equivalent required.
• 1–2 years of administrative, receptionist, customer service, or office experience preferred; HR or recruiting experience is a plus.
• Bilingual: Fluent in English/Spanish