Administrative Coordinator/Senior Administrative Coordinator ASG McGovern Medical School

Job Title

We are looking for a highly organized and customer-focused professional to provide business and financial operations support to a department or team of professionals.

In this role, you will apply knowledge of business practices, policies, procedures, and regulations to support daily operations and make sound decisions on moderately complex business processes. Success in this position requires strong executive support and calendar management skills, meeting and event coordination, effective problem-solving, the ability to prioritize multiple projects, exceptional customer service, and a high level of confidentiality, professionalism, and discretion. Specific departments may provide additional responsibilities through a department-specific position description.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

• Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintain departmental equipment and space inventories.
• May train entry level support staff. May lead support staff.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education:

Bachelor's Degree in business related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Minimum Experience:

1 year of related work experience required Prior experience in finance, accounting, business administration or business management required

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. 791.4.

Veteran Information:

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.

For a complete list please visit

Residency Requirement:

Employees must permanently reside and work in the State of Texas.