Facilities and Operations Specialist, Housing and Residential Life

Facilities and Operations Specialist Housing and Residential Life

Wayne State University is searching for an experienced Facilities and Operations Specialist Housing and Residential Life at its Detroit campus location.

Wayne State is a premier public urban research university located in the heart of Detroit Michigan where students from all backgrounds are offered a rich high-quality education. Our deep-rooted commitment to excellence collaboration integrity diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose

Reporting to the Senior Director the Facilities and Operations Specialist coordinates the operational functions that support a safe functional high-quality residential living and dining environment within the universitys student auxiliary facilities. The position serves as the primary liaison among residents campus departments and external service providers to ensure timely resolution of facility-related needs and effective delivery of support services. The Specialist oversees facility operations processes manages residence hall opening closing and transition activities monitors building conditions and service quality and collaborates with stakeholders to promote operational efficiency regulatory compliance and an exceptional student residential and dining experience. This position reports to the Senior Director Housing and Residential Life.

Essential Functions

(Essential functions are the primary duties/major job responsibilities that an employee must be able to perform with or without reasonable accommodation. The essential functions are listed in order of importance.)

Essential Function 25%

Collaborate with campus partners such as Facilities Planning & Management (FP&M) thirdparty housing partner Corvias and dining partner SodexoMagic to ensure student needs are met facility issues are resolved and departmental goals and needs are supported.

Communicate regularly with staff and residents to understand facility concerns and assist with resolution.

Work closely with inbuilding teams (Area Managers Community Directors Assistant Area Coordinators Resident Assistants Dining Managers and Supervisors) to assess building conditions and identify ongoing needs.

Oversee and manage dining equipment repair vendor arrangements including developing scope of work soliciting pricing and ensuring appropriate completion of work.

Oversee the renovation and brand refresh work needed in dining facilities. This includes scope definition and review pricing and coordination with WSU ERM EHS and FP&M.

Oversee facilities repair and maintenance and renovation funding.

Serve as the day-to-day contract administration point of contact with Corvias.

Essential Function 20%

Represent HRL and Dining in assessing and approving buildingwide system outages with partners and ensure staff and residents receive timely and accurate notifications about impacts.

Oversee planning and executing cyclical building readiness and inspections including fall move in spring move out and mid semester transitions.

Determine operational needs and coordinate with internal partners (Parking FP&M Corvias SodexoMagic etc.) and external partners to ensure smooth processes.

Responsible for departmental equipment such as vehicles carts and wagons including inventory and maintenance tracking.

Essential Function 20%

Oversee departmental facilities quality control program. Work with partners to perform regular facility walkthroughs document issues and report both positive observations and items requiring correction to appropriate partners. Ensure follow-up and correction based on contract standards.

Review staff and residentsubmitted work orders to identify trends and collaborate with partners to address recurring issues.

Oversee and maintain accurate facility records including inspections issue tracking and resolution building transition documentation and equipment inventories.

Provide recommendations for facility capital repair and replacement projects based on observed conditions trend analysis and longterm facility needs.

Essential Function 10%

Provides ongoing and cyclical training on facilities-related topics processes and procedures for staff.

Oversees fire drills in residence halls in accordance with Michigan law and BFS requirements and ensures all state reporting is completed accurately and on time.

Oversees kitchen equipment testing certification repair and maintenance ensuring dining ANSUL and exhaust hood equipment is tested and certified annually filing needed reports with the City of Detroit and WSU ERM & EHS.

Serve in the after-hours on-call rotation to respond to issues and concerns in the residence halls.

Essential Function 10%

Responsible for room condition reporting system set-up processes and documentation.

Oversee departmental pre- and postmoveout room inspection timing and processes. Coordinate with internal and external partners to achieve established goals.

Oversee departmental building security including key management cameras and electronic access.

Oversee damage assessments with facilities partners review damage documentation and verify billing amounts for posting to student accounts by designated staff.

Essential Function 10%

Supervises and leads a team of student staff in support of facilities-related work for both HRL and Dining facilities.

Essential Function 5%

Perform other related duties as assigned.

WORK CONTEXT

Job Reports to: Senior Director/Chair

Leadership Accountability: Implements operating plans

Supervisory Accountability: None

Organizational Accountability: Manages work group within a sub-unit of a department

Financial Accountability: Approves expenditures

Customer Accountability: Interfaces with customers outside the S/C/D

Freedom to Act: Operates with significant autonomy

Unique duties:

Qualifications:

MINIMUM QUALIFICATIONS
Education: Bachelors degree
Bachelors degree from an accredited institution or 4 years equivalent facilities experience.

Experience: Intermediate (3 to 4 years job-related experience)
Minimum 3 years of experience coordinating facility or building processes preferably in a higher education housing setting.

KNOWLEDGE SKILLS AND ABILITIES

• Strong task management and project management skills with the ability to prioritize competing deadlines.
• Effective problemsolving skills and the ability to analyze facilityrelated data to identify trends and inform decisionmaking.
• Demonstrated collaborative approach and ability to build strong working relationships with internal and external partners.
• Excellent interpersonal communication skills and the ability to engage with residents in a supportive solutionsfocused manner.
• Understanding of quality control principles and experience with facilities quality control programs.

WORKING CONDITIONS

• Duties require after hours and weekend work to support cyclical operations and on call.
• Role requires regular walking including taking the stairs to facilities across campus.
• Some lifting of up to 50 pounds may be needed.
• Normal office environment.
• Position does work in a normal office environment including computer work on a daily basis.

Preferred qualifications:

School/College/Division:

Generic Division

Primary department:

H4330

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Academic/Faculty

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum: $58k
• Salary hire maximum: $65k

Working conditions:

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check including a criminal history check before starting work. If you are offered employment the university will inform you if a background check is required.

Required Experience:

IC