After School Program Coordinator

Job ResponsibilitiesLearns, follows, and enforces all policies and procedures of the after school program, all applicable school policies and procedures, and all applicable child care licensing requirements and ensures all affected persons (staff, students, parents, volunteers, etc.) know and understand these policies and procedures.After School Program Coordinators are required to work at Hardin Park / Parkway during operation of the holiday/snow day program when schools close. This requires having an adequate car and be willing to drive in inclement weather conditions.When corresponding with the children, speak with them face to face, treat them with respect, listen to what they say, children should feel welcome and comfortable.Supervises Itinerant Program Coordinators, group leaders and volunteers to ensure active supervision of students, good implementation of activities, and a safe, healthy, well organized program. Ensures safe and appropriate student behavior.Directly performs duties of group leaders as circumstances require. Assists in timesheets and makes sure staff works only the allotted time for the position, provides orientation for new staff as needed, conducts performance evaluations of group leaders and other on-site staff.Plans, reports and implements activities for the after school program.Ensures accurate and timely reporting of attendance and activities.You are required by licensing law to report all accidents/incidents requiring a doctor's care to the Assistant After School Director within 24 hours. Also report any accident or incident in which you feel a parent may contact a supervisor or principal. In any situation in which you are unsure, contact the Assistant After School Director to seek advice.Advises supervisor of issues, concerns, and suggested improvements in the after school program.Purchases snacks, equipment and first aid supplies as needed, ensures efficient and appropriate use of supplies, snacks, staff and equipment.Establishes and maintains good communications and good working relationships with students, parents, Central Office staff, the school principal and other school staff, group leaders, and volunteers.Keeps parents / guardians informed through procare, email, or newsletters.Creates and distributes a quarterly newsletter for parents according to SACERS standards. (Never surprise a principal with unannounced field trips or other special activities that change the way you use his/her school!)Presents after school information at Kindergarten Orientation(s) and other parent events for their school.Registers students for the program including providing a class to go over the "Parent Policy and Information Handbook", giving parents a copy of the Parent Handbook and NC Child Care Licensing Law. Ensures that online registrations are filled out completely and all necessary information is provided before allowing a child to enter the program. Receives signed statement for each registered student from their parent stating the receipt of all required registration information.The program coordinator provides documentation in a timely manner to the billing person at the Central Office to establish, terminate or change billing as needed. They are also responsible for suspension of students on the date prescribed in the payment policy for non-payment of fees.Program Coordinators are responsible for; record keeping, inspection rules and regulations with regard to fire and safety drills, storing and serving snack, ensuring meal pattern requirements are met and fiscal management in the after school programs. They are responsible for providing monthly snack menus and orders to obtain and provide snack to the children at their center on a daily basis. Monthly snack menus must be posted and followed or updated at the time of change at each site. Snack menu should also be posted on the web site or sent out to parents on the Procare App.Ensures that all school space and equipment used by the program is cleaned and left in the same or better condition as before after-school.Ensures compliance with the requirements of NC law regarding the reporting of suspected child abuse or neglect. NC LAW REQUIRES THAT SUSPECTED CHILD ABUSE OR NEGLECT BE REPORTED TO THE DEPARTMENT OF SOCIAL SERVICES. When possible, check with the principal and/or school counselor first. Maintain strict confidentiality about this information with other persons.Related duties as assigned.Minimum Qualifications & RequirementsMinimum education of high school diploma & two years of college in Early Education or a related field. Must have or be willing to obtain N.C. Child Care Credentials. Experience teaching and/or managing programs for school age children and supervising staff.Health form (physical) must be completed and signed by a physician stating that the applicant is able to take care of children and must have a negative TB test (or waiver letter) within the last year.Must provide information and consent to conduct a criminal background check whenever requested to be evaluated by personnel to approve for initial or continued employment.Must provide identification for the I-9 homeland security check and it must also be approved by the personnel for employment.Must be approved by the Board of Education.Work HoursThe regular work hours for Program Coordinators are Monday-Friday, 1:30-6:30 on school days. Additional hours will be required for Program Coordinator meetings, training, scheduled early release days, and other special situations. Hours outside of regular hours are to be documented on your time sheet and included by the power school coordinator as well as staff time sheets before they are turned in. Changes in hours must be approved in advance by the Assistant After School Director.Annual Leave and Sick Leave are provided monthly at a prorated level commensurate with hours worked per day. Annual Leave may not be taken on days when children are in school. Vacation time, time off and regular doctor's visits must be scheduled during breaks or holidays when school is not in session.