Administrative Assistant

Job Description

Job Description

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive; to support the Regional Office Manager and Attorneys in the Tampa office.

Responsibilities:
 Strong verbal and writing skills; wants to be part of a team.
 Capable of performing a variety of clerical and administrative duties using
various computer programs.
 Prepares, processes, and proofreads documents; Mails, faxes, copies,
and/or arranges for delivery of documents;
 Maintains filing systems, control records and indexes using moderate
independent judgment;
 Data management including time entry, document databases, email and
hard copies;
 Coordinates and participates in document production;
 Assists with file opening via the BAC system;
 Communicates with vendors, building management, attorneys and others
via telephone, email, in person, and in writing, obtaining and giving
information as directed;
 Maintains supervisor(s) calendar electronically and/or manually by
scheduling appointments and critical dates and keeping supervisor posted
of same;
 Opens and closes files, and maintains client and business files by filing
and retrieving materials as required;
 Screens phone calls; records and delivers messages and provide callers
with information as authorized by supervisor;
 Makes travel arrangements through the Firm’s designated Travel Agency;  Performs related duties as assigned.

Minimum Acceptable Qualifications:
 Bachelor’s Degree preferred.
 5+ years of secretarial/administrative assistant experience.
 Ability to type – excellent spelling, punctuation and grammar required.
May be required to know legal terminology at times.
 Competent in the use of computers and Microsoft Office Word, Excel,
Power Point and Microsoft Outlook.
 Excellent organizational skills and people skills.
 Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications:
 College degree
 Secretarial skills

Working Conditions:  This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.

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