Senior Legal Biller (3E required)

Job details: Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law. This Jobot Job is hosted by: Mallory Schreiner Salary: $90,000 - $115,000 per year A bit about us: Boutique law firm specializing in legal services for private clients, including estate planning, business and corporate representation, taxation, litigation, sports law, entertainment, real estate, and health law. Why join us? Hybrid schedule 1800 Billable hours About the Role The Senior Legal Biller manages the end-to-end billing cycle, working closely with attorneys and firm leadership to keep invoices accurate and on schedule. This person becomes the go-to resource on the firm's 3E billing system and is expected to grow into a Billing Manager role over time, eventually owning the billing team's processes and results. Key Responsibilities Manage the full billing cycle in 3E, including pro formas, edits, timecard summaries, rate updates for matters and timekeepers, and client reports as needed Keep invoices accurate and on time each month, following up with attorneys to clear up issues and move bills toward approval Serve as the firm's in-house expert on 3E and e-billing, troubleshooting problems, working with the vendor on system defects, and keeping billing configurations (charge types, matter types, rate overrides) up to date Apply client billing arrangements and outside counsel guidelines correctly so invoices are right the first time Track the firm's monthly billing calendar (time release, draft generation, attorney review, final deadlines) and flag attorneys falling behind to leadership Keep accurate billing records, including unapplied and unallocated balances Work directly with attorneys on billing terms, write-offs, rate exceptions, and invoice questions, while keeping client and firm information confidential Partner with the billing and finance teams to support month-end close and reporting for leadership Contribute to special projects like process improvements, system testing, and policy changes Help train and mentor other billing staff Education and Experience (Required) High school diploma required; Bachelor's in Accounting, Finance, Business Administration, or related field preferred 5+ years as a billing specialist at a law firm Hands-on experience with 3E, plus familiarity with e-billing/EDI processing Solid understanding of common billing arrangements (hourly, flat fee, retainer, alternative fee) and how they're set up and billed Proven ability to handle complex billing issues with good judgment Skills and Abilities Process-minded, able to spot gaps and actually improve procedures rather than just follow them Strong interpersonal skills, comfortable building trust with attorneys and staff at all levels, even without direct authority Highly organized with strong attention to detail, since this role runs on a firm monthly deadline calendar Strong written and verbal communication, this role involves direct contact with attorneys and firm leadership Solid analytical and problem-solving skills Comfortable juggling multiple projects and competing deadlines Trustworthy with confidential information and sound discretion Works well under pressure and collaborates easily with others Preferred Qualifications Prior experience supervising or managing a team is a plus, though not required if the candidate is otherwise strong on billing and 3E expertise Jobot is an Equal Opportunity Employer. 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