Medical Coordinator

Title: Medical Coordinator

Department and/or Team: Medical Team

Reports to: Medical Director

Works with: The medical coordinator is responsible for keeping animal’s medical information up to date in ShelterLuv, as well as working with fosters to see if vaccines and other medical procedures that are due are completed.

RESPONSIBILITIES:

• Determine medical items needed in order to be eligible to attend APPR adoption events and items needed in order to be eligible for adoption for all assigned pets.
• Review medical patient history records and itemized invoices from veterinarians/shelters and log all pertinent information in ShelterLuv and on the google spreadsheet.
• Check in with fosters regarding medical needs, upcoming appointments, changes in event or adoption eligibility, and follow-up on ongoing medical issues/conditions as needed.
• Advise fosters on how to handle certain medical situations at home and when to seek veterinary care. Provide helpful tips and tricks when needed.
• Refer issues beyond the scope of this function to other volunteers, team leaders, or directors for further processing.
• Responsible for maintaining invoice spreadsheets.

CONTACTS WITH OTHERS: Will have regular and continuous contact virtually or rarely over the phone with the Medical team, team leaders, fosters, and other volunteers.

QUALIFICATIONS:

• Ability to work virtually (phone, email) on a regular basis.
• Excellent oral and written communication skills, ability to maintain professional level correspondence at all times.
• Must be a creative thinker and approach the role strategically.
• Must be self-motivated, organized, and consistent with follow through.
• Must have a HS diploma or higher degree of education.
• Must not have conflicting associations with similar non-profit organizations or business(es) related to animal welfare.

Time Commitment: 2- 5 hours per week