Senior Administrative Assistant

Senior Administrative Assistant

Location: Beaverton, OR 97005 Duration: 12 Months+ (Possible Extension)

Who You'll Work With

Client, Inc. is in perpetual motion. Administrative employees help Client teams around the world keep up with the company's rapid pace. Act as liaisons embedded in business functions and geographies, supporting leaders and teams with problem solving, organization, time management, and more. Embody professionalism, resilience, agility, emotional intelligence, and model Client's core values to leaders, teammates, and guests. Support the Sr Director Firstline+ and additional Sr Directors as needed, covering leaves for two current Sr. Administrative Assistants.

Who We Are Looking For

Senior Administrative Assistant with proven ability to work in a fast-paced, results-oriented environment. High learning agility, strong organization skills, and high attention to detail. Strong communication and time management skills; able to prioritize across multiple tasks and stakeholders. Capable of working independently or as part of a team, adapting style to support leaders efficiently.

What You Bring to Client

Bachelor's degree in business or related field, or suitable combination of education, experience, and training. Minimum of 3 years of administrative work experience required. Ability to work and communicate effectively with a variety of personalities including senior level executives. Proven ability to work effectively in a fast-paced, results-oriented, team environment with periods of high ambiguity. Proven ability to organize, prioritize, and appropriately handle highly confidential and sensitive information. Ability to work independently and follow-through on requests with high attention to detail. Previous experience working with and tracking budgets is strongly preferred. Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote is a plus but not required. Experience with AI tools like ChatGPT or Microsoft Copilot is a plus but not required. Previous Client work experience is a plus. Ability to occasionally work outside of core business hours.

What You'll Work On

Complex Calendar Management: Schedule appointments, meetings, and conferences for leaders, manage conflicts, and coordinate with teammates and other leaders. Booking Travel Arrangements: Book flights, accommodations, and transportation; manage itineraries and necessary documentation. Planning Meetings and Events: Secure event space, handle budgeting, catering, agenda planning, scheduling, reminders, and work with external parties as needed. Preparing Expense Reports, Tracking Budgets and Purchase Orders: Prepare expense reports, track budgets, and process invoices or purchase orders for vendors as required. Document Preparation & Organization: Produce, edit, and reformat documents and email correspondence; update organizational charts; create high-quality graphic and text presentations (PowerPoint or Keynote); prepare team session agendas and run-of-shows. Communications: Under the leader's direction, write, contribute, and/or edit draft communications; involve appropriate stakeholders; manage distribution lists and send communications on leader's behalf. Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with stakeholders to organize individual or departmental moves. Budget Tracking: Assist leader with tracking of expenses. Purchase Orders (POs): Create purchase orders as needed. Special Projects: Assist with project planning, track progress, and ensure deadlines are met. Team & Culture Building: Help the team build connections through staff meetings, team building activities, offsites, and workspace initiatives. Support Team Plans and Deliverables: Assist with team plans, projects, activations, or other deliverables as needed. Administrative Point of Contact: Serve as main contact for administrative questions from the team. Provide Coverage for Other Leaders: Temporarily support administrative needs for other leaders as required.