Contract Coordinator

Req Number 194238

Flexstaff is looking for a Contract Coordinator to join our clients team.

Job Location: Melville, NY (100% onsite)

Salary: $75,000-$100,000/yr

Schedule: Day Shift Week Day Hours 9/80: compresses 80 hours of work into nine days across a two-week period, allowing employees to work eight 9-hour days and one 8-hour day to earn every other Friday off.

Responsibilities:

• Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.

• Maintain and reconcile backlogs, bookings and sales reports.

• Maintain Salesforce, reconciling to bookings reports.

• Maintain customer, supplier and sales rep database in ERP system.

• Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.

• Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements

• Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions

• Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.

• Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval.

Qualifications:

• High School diploma and a minimum of 8 years of prior related experience or Associate's degree with a minimum of 4 years of prior related experience.

• 5+ years contract management experience in defense manufacturing industry

• Familiarity with large, complex multifaceted electronics design & manufacturing environment

• Familiarity with defense aerospace industry & regulations and understanding of the role of procurement in complex industries.

• Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)

• Understanding of subcontractor solicitations and bid analysis/process.

• Microsoft Office proficiency required

• CostPoint and Salesforce experience a plus

Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

The salary range for this position is $.00-$.00/hour

It is Northwell Health’s policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.