Accounting Operations Coordinator

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Accounting & Operations Coordinator – High-End Residential & Commercial AV

$20–$30/hr | SimPRO & QuickBooks | Luxury Homes & Commercial Spaces | Tampa

Hive designs and installs high-end home automation systems for some of Tampa’s most beautiful homes, as well as advanced technology solutions for commercial spaces. We’re growing fast and looking for a sharp, detail-oriented Accounting & Operations Coordinator who takes pride in clean financials, understands the importance of job costing across both residential and commercial projects, and wants to work with a team that actually cares about doing things right.

This is not a purely administrative role. We’re looking for someone who can own the AP/AR process, manage recurring billing, and ensure our financial data in SimPRO and QuickBooks is airtight.

What You’ll Be Doing

You’ll be trusted to handle the financial pulse of our daily operations, including:

Managing Accounts Receivable, ensuring progressive invoices and final payments are issued and collected on time for both residential and commercial clients

Managing Accounts Payable, verifying vendor bills against purchase orders before payment

Processing and managing recurring billing for our high-end Hive Care Optimization Plans

Ensuring accurate job costing and margin tracking within SimPRO

Reconciling bank and credit card accounts in QuickBooks

Assisting the Director of Finance with weekly flash reports and month-end close preparation

Coordinating with the Service and Project Management teams to ensure all billable hours and materials are captured

Handling light operational duties, including vendor communications and onboarding paperwork

Serving as a professional, friendly point of contact for client billing inquiries

You won’t be rushed to “just make the numbers match.” Accuracy, accountability, and clean data matter here.

What We’re Looking For

This role is a great fit if you:

Have 2–5 years of bookkeeping, AP/AR, or accounting coordination experience

Have experience with QuickBooks (SimPRO experience is a massive plus)

Take pride in tracking down discrepancies and protecting company margins

Understand progressive billing and job costing (construction or trades experience is highly preferred)

Can communicate professionally with high-net-worth clients, commercial general contractors, and premium vendors

Want to grow your financial skills, not just punch a clock

Not a fit if:

You dislike detailed work or leave loose ends in reconciliations

You prefer chaotic environments where “close enough” is acceptable

You need constant supervision to follow up on unpaid invoices

Pay & Benefits

$20–$30 per hour, depending on experience

Full-time, steady work in a professional office environment

Health, dental, and vision insurance

Paid time off

Opportunity for advancement as the company grows

Why Hive

Work for a company that installs incredible technology in luxury homes and commercial environments

A team that values accuracy, professionalism, and continuous improvement

Clear expectations, solid communication, and respect for your skillset

Room to grow into more senior financial roles as we scale

If you’re an experienced accounting professional who wants better standards, clear processes, and a company that takes pride in its work, we’d love to talk.