Front Desk Agent

Job Description

Job Description

Do you have growth potential in your current position? Do you need a flexible schedule? Do you like to travel and stay in hotels? Do you like meeting new people every day? Are you motivated by employee incentives? Do you like to smile? Do you love customer service? Do you want to be part of a fast-growing team? If so then the hospitality industry is the right fit for your next career, come join our team by applying today!

Duties and Responsibilities:

• Take every opportunity to amaze the guests.
• Smile, have eye contact, and greet guests immediately.
• Maintain a well-groomed, professional appearance at all times.
• Actively solicit feedback from guests.
• Greet and welcome guests upon arrival. Register guests into the computer, verifying reservation, address, and credit information.
• Accept payment for guests’ accounts both at the time of registration and at checkout.
• Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests.
• Issue key to and control entrance of safety deposit boxes. Post miscellaneous charges as requested.
• Promptly respond to and resolve guest complaints.
• Answer the telephone promptly and properly being polite, courteous, and friendly.
• Be friendly, thorough, accurate, and efficient in taking reservations and performing Check-ins & Check-outs (If applicable).
• Operate or assist with shuttle or transportation. Service in a timely and courteous manner (If applicable).
• Assist guests with luggage upon their arrival to and departure from the hotel Use guest names.
• Be knowledgeable and helpful about the local area, the hotel, and hotel services.
• Handle messages, wake-up calls, mail, and faxes properly.
• Assist guests with laundry/dry cleaning needs.
• Know of incoming VIPs.
• Follow all applicable Moonrise Standard Operating Procedures.
• Demonstrate proper selling techniques during the reservation and walk-in process.
• Aggressively seek and react to opportunities to sell rooms, including re-rents, and last rooms available.
• Have complete knowledge of hotel rooms, function space, restaurants (if applicable), other outlets, and services.
• Increase revenues by offering customers upgraded rooms and promoting hotel amenities and outlets.
• Ensure all customers establish credit upon check-in. Improves timeliness of cash flow by adhering to all established credit and inventory control procedures.
• Verifies all information on reservations check-in: name, address, method of payment, etc.
• Retrieves proper name and address verification and proper approval codes for cash and credit card paying customers.
• Identifies and records special billing instructions and notifies accounting.
• Completes shift closing accurately by getting appropriate approval signatures and authorization codes.
• Adheres to hotel policies regarding the use of cash banks.
• Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shift.
• Report potential sales contacts to the sales department.
• Properly handle and account for keys.
• Be knowledgeable of policies regarding emergency procedures and security concerns.
• Ensure the protection of guests' room numbers.
• Book reservations for those guests who approach the Front Desk.
• Be an enthusiastic, helpful, and positive member of the team.
• Be professional, responsible, and mature in conduct and behavior.
• Be understanding, encouraging too, and friendly with all co-workers.
• Be self-motivated and use time wisely.
• Maintain an open line of communication with each department.
• Communicate pertinent information.
• Respond positively to new ideas.
• Openly accept critical/developmental feedback.
• Report to work on time.
• Give adequate notice if going to miss work.
• Be available to work a flexible schedule to include weekends and holidays, working Weekends (Friday, Saturday, and Sunday) and Holidays are required.
• Maintain effective communication through the use of meetings, logbooks, and bulletins.
• Be available to help other departments in emergency situations.
• Perform other assignments as directed by the Front Desk Manager.
• Adhere to all work rules, procedures, and policies established by the company including, but not limited to those contained in the associate handbook.
• Perform other job duties as needed.
• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
• Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
• Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.
• Upon employment, all associates are required to fully comply with Moonrise rules and regulations for the safe and effective operation of the hotel facilities.
• Associates who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.