Human Resources Assistant

HR Assistant Wage/Hour Specialist

Minimum Starting Salary- $20.10 per hour

Provide generalized and specialized administrative support across a wide range of Human Resources functions, including district staffing and substitute operations. Provide administrative support to include work processing, managing general office support and tasks, file and records management maintenance, and general office support. This includes processing electronic and in-person paperwork for the district's substitute new hires and resignations, handling routine inquiries, and providing responsive and knowledgeable assistance to employees and campuses.

Assist with the implementation of HR procedures and processes

Maintain confidential department files and information

Assist and support the day-to-day operations, functions, and duties of the department

Assist in organizing and carrying out HR events, projects, and activities

Respond to written and verbal inquiries for the purpose of solving problems, providing information, and facilitating communication including the substitute email inbox

Handle routine Human Resources substitute inquiries to ensure a high level of service and responsive knowledgeable support for employees and their supervisors

Run reports to match substitute skills with campus assignment needs

Review and reconcile substitute payroll reports, make necessary system updates to ensure accurate payment, and provide backup support for substitute payroll processing and reporting

Operate the automated substitute system, including data entry and generating reports, substitute lists, and absence reports

Schedule permanent substitute assignments based upon district's high needs areas

Update substitute skills and send reports to campuses to assist in assignment matching

Assist in substitute newsletter creation and communications

Maintain and coordinate appointment schedules, assist with scheduling and preparation of new hire orientation meetings, and provide follow-up support and assistance to new hires throughout the entire hiring process, as needed

Prepare materials for substitute orientations, new hire meetings, recruiting needs, and other HR functions as needed

Maintain Human Resources substitute database to ensure that employee information is accurate, current, and reliable

Greet visitors and assist employees and applicants with completing applications and required paperwork

Process new hire paperwork and manage appropriate spreadsheets

Promptly complete assigned steps in the recommendation to hire process and serve as a backup to the HR Specialist of Substitute Programs

Maintain and process employee files, including verification of file completeness

Prepare correspondence, forms, and reports according to district standards and requirements

Answer and respond to incoming calls, take reliable messages, and route to appropriate staff

Create and maintain listing of long-term campus assignments with substitute communication

Assist with department projects as appropriate

Provide support and assistance with teacher certification requirements and related processes

Support districtwide recruitment efforts and activities to attract and hire qualified candidates

Assist with Human Resources projects, including background-related initiatives, as needed

Maintain courteous and accurate communication between campuses, departments, and employees

Demonstrate integrity and ethics

Utilize time wisely for effective management of job responsibilities

Maintain punctuality in daily work times, appointments, and meetings

Process all substitute resignations and terminations

Issue substitute badges and hand out substitute parking passes

Maintain confidentiality of information

Perform other duties and accept other responsibilities as assigned

Standard office equipment including personal computer and peripherals

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress

Lewisville ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.

All employees are to follow district safety protocols and emergency procedures.

This position is an in-person job and is to be performed at the location specified. It does not qualify for remote work or work from home status. Lewisville Independent School District retains the right to adjust the responsibilities and assignments of all positions to meet the needs of the District.

Lewisville Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. LISD does not discriminate on the basis of membership or application for membership in the uniformed services.