Human Resources Coordinator

Coordinator Professional

To provide human resources support in all personnel matters in collaboration with other HR leadership, particularly those related to the recruitment, selection, development, and retention of dedicated staff, as well as employee relations. Oversee the administration and effective operation of the district's applicant tracking and recruitment systems, such as Frontline, to support efficient, consistent, and legally compliant hiring processes. Develop, coordinate, and streamline hiring processes to facilitate the efficient movement of employees, including substitute personnel. Support substitute program operations and other auxiliary services.

Qualifications

Minimum Education/Certification

• Bachelor's degree in human resources or a related field preferred; or
• A minimum of three years of relevant human resources experience.

Special Knowledge/Skills/Experience

• 3 years' supervisory experience preferred
• 3 years' experience in human resources administration, public school administration, or related field, preferred
• Strong knowledge of systems and processes in relation to applicant tracking systems; Frontline and Skyward experience preferred
• Knowledge of administration of assigned programs and applicable laws
• Ability to create and implement policy, procedures, and hiring processes
• Proficient in using computers and software applications to create and manage spreadsheets and databases, as well as perform word processing tasks to perform data analysis
• Strong organizational, communication, and interpersonal skills
• Ability to effectively present information in one-on-one and to small and large groups of employees
• Excellent public relations, organizational, communication, and interpersonal skills
• Ability to use professional discretion in dealing with confidential matters
• Ability to organize and disseminate information from a variety of sources
• Detailed-oriented, committed to accuracy
• Ability to adapt to changes in work priorities
• Ability to work with frequent interruptions
• Ability to model consistent exceptional service to both internal and external customers

Major Responsibilities and Duties

• Manage and facilitate the day-to-day operations, functions and duties of the department.
• Develop and implement personnel policies and procedures in assigned areas.
• Maintain confidential department files and information.
• Assist in ensuring district compliance with federal and state laws and regulations.
• Ensure I-9 compliance to avoid district penalties.
• Develop, implement, and train personnel on processes for ensuring safe building access.
• Supervise and evaluate staff as assigned in the human resource department.
• Assist with implementation of recruitment and retention strategies and a screening and selection process for all employees.
• Support districtwide recruitment efforts and activities to attract and hire qualified candidates.
• Assist with teacher certification process, recruitment efforts, and substitute programs.
• Responsible for applicant tracking system, such as Frontline Recruiting and Hiring, administration, troubleshooting, and problem resolution for LISD users.
• Create efficient hiring processes to accommodate varying departmental needs.
• Review application submission and disclosures to ensure candidate viability for assignment.
• Create drug and alcohol testing procedures and review results to ensure assignment viability for DOT regulated and non-DOT regulated positions.
• Ensure appropriate documentation for DOT physical and TEA certification for candidate assignment.
• Assist with managing a system for new employees to acquire appropriate information, support, and training necessary for success in the job.
• Support directors, officers, employees and other government agencies on employment, record keeping, and other personnel matters and procedures.
• Create intermittent and annual research regarding employee satisfaction, morale, and communications of new hire process. Share findings with leadership.
• Assist with employee handbook and personnel directory updates annually.
• Inform employees of personnel policies, procedures, and programs that affect them.
• Support personnel records management and help ensure compliance with the state records management program.
• Compile, maintain, and file all reports, records, and other documents as required.
• Prepare and deliver written and oral presentations on HR and management issues to employees.
• Stay abreast of current research and best practices in human resources management and development in educational and non-education-related settings, and adjust plans, policies, and procedures accordingly.
• Ensure compliance with local, state, and federal employment laws. Stay abreast of state and federal public policy changes that could impact the district.
• Provide support and assistance with teacher certification requirements and related processes.
• Assist other HR leaders in supporting campuses and departments regarding personnel matters.
• Assist other HR leaders in supporting supervisory personnel with performance monitoring, personnel management, and HR systems and processes.
• Conduct district investigations.
• Assist in substitute orientation sessions and process development to improve efficiency.
• Assist in permanent substitute assignment and skill development.
• Maintain courteous and accurate communication between campuses, departments, and employees.
• Demonstrate integrity and ethics.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Perform other duties and accept other responsibilities as assigned.

Mental Demands/Physical Demands/Environmental Factors

• Standard office equipment including personal computer and peripherals
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
• Work with frequent interruptions, maintain emotional control under stress
• Lewisville ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.

All employees are to follow district safety protocols and emergency procedures.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This position is an in-person job and is to be performed at the location specified. It does not qualify for remote work or work from home status. Lewisville ISD retains the right to adjust the responsibilities and assignments of all positions to meet the needs of the District.

Lewisville Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. LISD does not discriminate on the basis of membership or application for membership in the uniformed services.