Administrative Assistant - Substitute Office

Administrative Assistant Substitute Office

Pay will be in accordance with the clerical contract. $40,250.00 Candidate should have the following: Exceptional math skills Excellent written and verbal communication skills Strong organizational skills and ability to manage multiple projects Self-motivated and ability to work independently Proficient in M.S. Office Applications, including Word, Excel, and PowerPoint Typing at 55 wpm (minimum)

Thornton Township High School District 205

Job Description: Substitute Office

Location

Reports to

No. of Months: 12 months

Qualifications

• High School Diploma
• Typing at 55 wpm (minimum) with 70% proficiency on clerical entry exam (M.S. Office Applications, Word, Excel, and PowerPoint)

Definition of Duties and Responsibilities

F- Answer incoming calls in a timely fashion

F- Give a courteous and professional greeting to all visitors and callers

F- Maintain and replace necessary supplies

F- Be able to give direction to appropriate services to subs

F- Keep records of teacher's absences- daily, weekly, and semester using AESOP

F- Payroll for outside substitutes, inside substitutes, and supplemental clerical personnel using IVisions

F- Assign substitutes for all teachers' absences using AESOP

F- Notify if substitutes needed for teachers involved in the staffing's

F- Fill out schedules from PowerSchool for substitutes

F- Enter all meetings, field trips, events that require subs into AESOP

F- Answer emails, voicemails, phone, regarding absences and process accordingly

P- Keep files of all teacher's emergency lesson plans

P- Keep all substitute signed sub forms to submit to payroll

P- Run teacher sick time reports

P- Check subs out

All other duties assigned