Purchasing Assistant - Days (Harbor 2 - Corp Office)

We are seeking a Purchasing Assistant to join our team! The Purchasing Assistant is responsible for assisting the Purchasing team with purchase orders as well as the supplier interface. This position will assist with data entry, placing orders and following up with outside
vendors to meet required deadlines.

Responsibilities:

• Follows up with PO’s for order confirmation and arrival date.
• Calls vendors for product information, pricing, availability, lead time, returns.
• Confers with suppliers to obtain products or service information such as price.
• Verifies invoices for payment and checks/resolves discrepancy (i.e. resolves quality, delivery, materials returns, and payment issues with suppliers) as needed.
• Advices product information and/or order status to other departments as needed.
• Identifies, solicits, and monitors status of purchasing orders and request for quotes.
• Refers issues to appropriate manager, and prepares reports/documentation as required.
• Accurately performs administrative tasks such as product pricing, cost files, follow up on PO’s, update vendor file information, enters quotations in system, and organizes/files documentation as needed.
• Gathers document needed such as CofA, specification and MSDS sheet.
• Follows and adheres to the Standard Operating Procedures (SOP’s), Good Manufacturing
• Practices (cGMP’s), Standard Safety Practices, and all company policies/procedures.
• Completes other projects and duties as assigned by management.

Qualifications:

• 6 months – 1 year of work experience in an office environment.
• Communication Skills (Oral/Written) - able to speak clearly, concisely and accurately in order to ensure effective department operations. Bilingual Vietnamese (conversational)/English language is a plus.
• Computer Skills - Intermediate level MS Office: Word, Excel, Outlook.
• Detail Oriented - pays close attention to detail, accuracy and completeness, double checking their work.
• Honesty/ Integrity - follow through with company values and providing exceptional quality products.
• Planning/Organizational Skills - ability to create and use logic, and systematic process to achieve goals.
• Safety Minded - follows/demonstrates awareness of all safety policies/procedures of self and others.
• Teamwork/Cooperation - ability to work well with others in a group and cooperates with others.
• Values Diversity and Ethics - serves with integrity and respect in interacting with different ethnic backgrounds, cultures, languages and values those differences.

What We Offer:

• Competitive Wages, starting at $24.00 - $28.00/hour, depending on experience.
• Medical & Dental (company pays 75% of employees HMO plans)
• Discounted Vision
• 401k match up to 3% of your annual salary
• Life Insurance
• Paid Holidays
• Vacation Days
• Sick Days

Our Human Resources Team will contact applicants who meet the selection criteria and best match the qualifications for an open position, either by phone or email.

If your skills and experience align with our current hiring needs, we will contact you regarding the next steps in the recruitment process.

PLEASE NOTE: Only applicants selected to move forward in the recruitment process will be contacted.

Robinson Pharma is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, and other terms and conditions of employment. Robinson Pharma also takes affirmative action to support the employment and advancement of minorities, women, individuals with disabilities, and protected veterans.

Robinson Pharma, Inc. may conduct a background check through a third-party vendor as part of the hiring process. Following acceptance of an employment offer, candidates may be required to complete and submit authorization, consent, and release forms for the background investigation. Employment with Robinson Pharma is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the Company, subject to applicable law.