Administrative Assistant II

Job Opportunities at Texas State University Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. High school diploma or equivalent 3-4 years min. experience in office environment Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams Experience in planning events Preferred Qualifications 5-6 years of experience in an office setting Job Description The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit. Job Duties Provide administrative support and perform a variety of work activities including: Assist the AAIII with everyday administrative support Handle all registration issues, particularly overrides Process all student travel Process all Faculty Course Evaluations Maintain Google Calendar and 25Live – entering classes and conference/meeting schedules Maintain inventory of all office supplies Maintain the graduate database and enrollment reports Submit facility work orders via AiM Assist with scheduling, coordinate and gather data for events/meetings, special events, luncheons, as needed Other duties as assigned Additional Information to Applicants Job Open Date Job Open Date 09/10/2026 Job Close Date (posting closes at midnight) Job Close Date (posting closes at midnight) 09/18/2026 Open Until Filled No Normal Work Days Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. Unofficial Transcripts (all in one document)

DD 214/DD1300

Veteran's Preference Licensure Certifications Letter of Recommendation #2 Other Required Documents Supplemental Questions Required fields are indicated with an asterisk (*). * Are you a current Texas State University employee? Yes No * Do you have proficiency in Adobe Sign, SAP, Qualtrics, Concur and/or Teams software? Yes No * Do you have a high school diploma or equivalent? Yes No * Do you have experience providing customer service? Yes No * Do you have proficiency in using Microsoft Office software (Word, Excel, Power Point and Outlook)? Yes No * Do you have event planning experience? Yes, I have event planning experience No, I do not have event planning experience * Do you have experience as an administrative assistant in an academic setting or other professional setting? Yes No Office of Human Resources #J-18808-Ljbffr Texas State University