Bookkeeper

Account ClerkPosition: Account ClerkLocation: 2525 Shadeland Ave, Ste 105 Indianapolis, Indiana 46219Duration: 03+ MonthsMode of Work: On-SiteOverview: Five plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.Duties:Maintains official agency financial records and is responsible for certifying their accuracyExercises limited purchasing and inventory controlAssists in preparation and control of agency budgetReceives, deposits, distributes, and accounts for monies, securities, or other valuablesAuthorizes payment of vouchers or prepares voucher for director’s signatureWrites checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as neededChecks requisitions for quality, quantity, and price per Quantity Purchase Award contractFigures monthly profit-loss statement or makes other computations and calculations on agency recordsPrepares monthly, quarterly, and yearly financial reportsNegotiates settlement of accountsOperates all types of office equipment and orders equipment and repairsLets and re-lets leases and arranges auctions, sales and receipt of bidsPerforms related duties as required.Job Requirements:Working knowledge of bookkeeping, auditing, contracts and contracting proceduresWorking knowledge of department functions and office proceduresEffectively communicate, both orally and in writingAbility to learn the operation of all kinds of office equipmentAbility for solving different problems, some of which may not have been previously encounteredAbility to work under pressure and to practice diplomacy, tact and courtesyAbility to maintain confidentialityAptitude for business, mathematics, and public relationsAbility to accurately handle money and other items of value and eligible to be bonded.Difficulty of Work:The work varies from day to day and involves some independent decisions and applying established procedures and techniques.Responsibility:Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on state funds and is responsible for purchases.Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures.Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.Personal Work Relationships:Incumbent works with a wide range of persons including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public.The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures.Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.