Project Manager

Job description We’re seeking a Project Manager with 3+ years of experience leading on-site data collection projects with a focus on user studies. This role owns end-to-end delivery—timelines, budgets, and client-facing communications—while ensuring high-quality execution through strong attention to detail and strong team management. The position is remote, with a preference for candidates based in the San Francisco Bay Area. We will also consider strong candidatesin Atlanta, GA, or New Jersey/NYC. Travel across the USA is required for new project launches and, as needed, for on-site realignment and key project checkpoints. Key Responsibilities: Lead end-to-end delivery of on-site data collection projects supporting user studies (e.g., usability tests, in-context/field research, intercepts, diary studies with in-person components). Build and manage detailed project plans and schedules (workback plans, run-of-show agendas, staffing schedules, milestones, dependencies) to ensure on-time execution. Own budget management: forecasting, tracking spend vs. plan, managing vendors and contractors, controlling scope, and documenting change requests. Create and deliver client-facing presentations: kickoffs, weekly status updates, risk/issue reviews, and final project readouts; translate complex details into clear narratives. Coordinate on-site logistics: site readiness, staffing, equipment/materials, shipping, access/security requirements, participant flow, and contingency planning. Manage and support project team members (internal staff, contractors, and vendors): set expectations, assign work, track deliverables, remove blockers, provide feedback, and ensure accountability. Ensure data quality and compliance with study requirements (consent, privacy/PII handling, documentation standards). Maintain rigorous project documentation and reporting (status reports, action logs, risk registers, budget trackers, timeline updates). Identify risks early and drive mitigation (no-shows, site constraints, equipment failures, vendor delays), escalating with clear options and recommendations. Job requirements Required Skills: 3+ years of project management experience in on-site data collection, research operations, and/or user study execution. Demonstrated strengths in: time management, budget management, client-facing presentations, attention to detail, and team member management . Experience coordinating vendors, contractors, and field teams. Strong written and verbal communication and stakeholder management skills. Comfortable operating autonomously in a remote environment. Education: Bachelor’s degree (minimum) in a related field such as Business Management, Economics, Computer Science , or equivalent relevant discipline/experience. Optional Skills: Advanced proficiency across Microsoft Office tools (Excel, PowerPoint, Word, Outlook, Teams; plus SharePoint/OneDrive as applicable). Working knowledge of Android devices and Apple iOS/macOS devices (setup, basic troubleshooting, OS updates, device management basics) to support on-site study execution. Scrum Master experience (or Agile project delivery experience). Location/Travel Requirements: Remote role. Preferred locations: San Francisco Bay Area , Atlanta, GA , New Jersey/NYC (open to other US locations for exceptional candidates). Travel across the USA is required for new project launches and, as needed, for on-site realignment, issue resolution, and key milestones. Travel frequency varies by project pipeline and study schedule. Remote San Francisco , California , United States • Atlanta , Georgia , United States • Princeton , New Jersey , United States • New York City , New York , United States • +3 more Production Full-time, Permanent All done! Your application has been successfully submitted! Other jobs You've already applied for this job We appreciate your interest in this position. Unfortunately, you have already applied for this job.