Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Location: Kissimmee, FL
Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Position Type: Contract-to-Hire/RemX Staffing
Work Arrangement: On-site for the first 90 days, then hybrid schedule (3 days in office, 2 days remote)

About the Opportunity

We are seeking a detail-oriented Accounts Payable Specialist to support accounting operations for a growing organization in Kissimmee, FL. This position is responsible for the full accounts payable process, vendor maintenance, reconciliations, reporting, and ensuring accurate recordkeeping. This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and is looking for a long-term career opportunity.

Key Responsibilities

• Receive and process invoices from multiple sources, accurately coding and routing them through the digital approval process.
• Enter and post accounts payable transactions, attach supporting documentation, and process payments.
• Process monthly ACH payment batches and other scheduled payments.
• Reconcile American Express transactions weekly, collect receipts, maintain supporting documentation, and process monthly credit card payments.
• Monitor commercial tenant insurance expiration dates, request updated certificates of insurance, and maintain tracking records.
• Assist with new vendor onboarding, approvals, and vendor record maintenance.
• Track and maintain utility provider deposits.
• Maintain fixed asset tracking records.
• Monitor annual licenses, certificates, and recurring monthly invoices to ensure timely receipt and accurate billing.
• Assist with year-end 1099 preparation and reporting.
• Maintain organized and complete accounts payable documentation and records.

Qualifications

• High School Diploma required.
• Bachelor's Degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
• Minimum 1 year of related accounts payable experience required; 3+ years preferred.
• Strong attention to detail and commitment to accuracy.
• Proficient in Microsoft Excel, including formulas, PivotTables, and VLOOKUPs.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Professional, positive attitude and ability to work collaboratively with vendors and internal teams.

Preferred Skills

• Experience working with accounting or ERP systems such as Acumatica.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills.