Associate Program Manager, Medical Communications [Remote]

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Associate Program Manager, Medical Communications based in the United States.

This role sits at the center of healthcare communications delivery, ensuring that complex scientific and medical programs are executed with precision, clarity, and efficiency. You will coordinate cross-functional teams, clients, and stakeholders to bring medical communication initiatives to life across multiple therapeutic areas. The position offers exposure to a wide range of projects, including publications, advisory boards, and medical education deliverables. You will play a key role in managing timelines, workflows, and regulatory requirements in a highly structured, fast-paced environment. This is an opportunity to grow within a collaborative agency setting where scientific storytelling and operational excellence intersect. The role is ideal for someone who thrives on organization, communication, and meaningful client impact.

Accountabilities:

In this role, you will be responsible for supporting the end-to-end execution of medical communications programs, ensuring projects are delivered on time, within scope, and aligned with client expectations. You will act as a key coordination point between internal teams, external stakeholders, and vendors, helping maintain alignment across all workstreams.

• Manage project timelines, deliverables, and workflows across multiple concurrent medical communication programs
• Coordinate internal and client meetings, ensuring clear documentation of actions, decisions, and next steps
• Support medical/legal/regulatory (MLR) submission processes and ensure compliance with review requirements
• Track project budgets, invoices, and financial documentation in collaboration with finance teams
• Facilitate communication between scientific, creative, and operational teams to ensure smooth execution
• Support vendor coordination and logistics for meetings, events, and program deliverables
• Independently manage smaller-scale projects while contributing to larger program initiatives

Requirements

This role requires strong organizational capability, attention to detail, and the ability to manage multiple priorities in a structured, client-facing environment. You should be comfortable working in healthcare or agency settings where accuracy, compliance, and communication are critical.

• 2–3 years of experience in project coordination, client services, or agency environments
• Bachelor’s degree or equivalent professional experience in a relevant field
• Strong experience managing multiple timelines, deliverables, and stakeholders simultaneously
• Familiarity with medical communications or healthcare-related project environments preferred
• Exposure to MLR processes or regulated industries is highly desirable
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills with a high level of professionalism
• Excellent organizational skills, attention to detail, and proactive problem-solving abilities

Benefits

• Competitive salary aligned with experience and market benchmarks
• Comprehensive health, dental, and vision insurance coverage
• Retirement savings plan with employer-supported options
• Paid time off including vacation, sick leave, and parental leave
• Annual discretionary bonus eligibility
• Professional development and training opportunities
• Exposure to leading pharmaceutical and biotech clients
• Collaborative and growth-oriented work environment within a specialized healthcare communications setting.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.