ADMINISTRATIVE ASSISTANT I

Requisition No:883692 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT I - 60075096 Position Number:60075096 Salary: agency to update / DCF Salary Policy This position functions as the assistant to the Suncoast Region performing a variety of secretarial, administrative and office managerial responsibilities. Arranges circuit conferences and meetings. Receives and reviews incoming correspondence that does not require the SC Region Managers’ personal attention and distributes/routes to the appropriate staff. Prepares draft acknowledgment letters as required for the Managers’ approval signature. Handles Managers’ calendars and screens request for meetings, and other appointments. Acts as liaison between Managers and immediate staff as well as other personnel to transmit messages and information of importance. Answer inquiries from various personnel on procedure and policy, information desired or suggested contact with other personnel. Reviews and processes invoices ensuring information is accurate and complete. Complies with the mandatory requirements in Section 215.422, F.S. and Chapter 3A-20 of the Florida Administrative Code (timely processing of invoices). Also reviews and processes purchase requisitions, travel arrangements and reimbursement vouchers, and supply orders, resolving discrepancies. Performs additional duties as needed including but not limited to answering phones and or messages in a timely manner, photocopying materials, opening mail, drafting responses to correspondence and emails, ordering supplies, preparing and mailing Foster Home and Group/Facility licenses. Manages the compilation of feedback and submission of the Region’s Family Safety CFOP reviews. Performs other related duties as assigned. The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website . Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development. Where you will work: Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team! About Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: . BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. MyBenefits - MyBenefits / Department of Management Services Location: TAMPA, FL, US, 33619 TAMPA, FL, US, 33610 TAMPA, FL, US, 33637 TAMPA, FL, US, 33618 TAMPA, FL, US, 33612 TAMPA, FL, US, 33606 TAMPA, FL, US, 33614 TAMPA, FL, US, 33617 TAMPA, FL, US, 33680 TAMPA, FL, US, 33604 TAMPA, FL, US, 33611 TAMPA, FL, US, 33615 TAMPA, FL, US, 33620 TAMPA, FL, US, 33634 TAMPA, FL, US, 33625 TAMPA, FL, US, 33605 TAMPA, FL, US, 33607 TAMPA, FL, US, 33616 TAMPA, FL, US, 33672 TAMPA, FL, US, 33626 TAMPA, FL, US, 33609 TAMPA, FL, US, 34748 TAMPA, FL, US, 33613 TAMPA, FL, US, 33602 For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr