Accounts Receivable Coordinator

JOB TITLE: Accounts Receivable Coordinator

DEPARTMENT: Accounting & Finance

REPORTS TO: Accounting Supervisor

FLSA STATUS: Hourly - Non-Exempt

COMPANY OVERVIEW: LogistiQ is a dynamic and rapidly growing conveyor system integrator dedicated to providing turn-key innovative solutions to the retail, e-commerce & distribution markets. In our 750,000 sq. ft. facility located in Port Clinton, Ohio, you will find a team of innovators dedicated to building solutions that solve our customers' evolving needs.

At LogistiQ, our core values of integrity, innovation, accountability, and collaboration are the cornerstones of our success. Integrity is at the heart of everything we do, ensuring honesty and transparency in our actions. Innovation drives us to constantly seek creative solutions and push the boundaries of what's possible. Accountability means we take responsibility for our work and uphold the highest standards. Collaboration fuels our collective strength, bringing together diverse perspectives to achieve common goals. By embracing these values, we foster a culture that not only delivers exceptional results but also makes LogistiQ a great place to work.

JOB SUMMARY: This position ensures that the organization receives payments for goods and services and properly documents the transactions within the ERP. In addition, the position directs customer invoicing, maintains accounts receivable records, analyzes related transactions as well as performs accounts receivable collection functions, applies payment receipts, and creates related policies and procedures.


ESSENTIAL DUTIES & RESPONSIBILITIES include the following:

• Create invoices for customer shipments, investigate billing discrepancies, communicate with customers to resolve problems and processes credits.
• Process and post daily payments to customer accounts via entering information into a ledger or accounting software system, process credit card payments as well as make bank deposits.
• Establish, periodically reviews, and maintains credit limits for new and existing customers. Develops credit policies, procedures, and guidelines in conjunction with the Corporate Controller's directives.
• Performs functions to manage credit and collection operations; collect on accounts through sending bill reminders and directly communicating with customers via phone, fax, mail, or e-mail. Initiate formal collection procedures on delinquent accounts including coordinating with the collection department or third-party collection agency. Advises management on past due accounts status and problems.
• Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity (active accounts, the status of the accounts and collection costs).
• Maintains customer file information and applicable data.
• Performs special research projects / tasks (reviewing payment trends, creating outstanding invoices reporting, running AR reports, updating, or adding customer profiles in AR system)
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None.

QUALIFICATIONS & REQUIREMENTS:

• High level of attention to detail.
• Strong organizational skills.
• Ability to work on multiple priorities under stringent deadlines.
• Strong interpersonal skills working in a team-oriented environment.
• Intermediate to advanced knowledge of Microsoft Word and Excel (Spreadsheets) preferred.
• Strong math skills with a solid ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division.
• Ability to read and interpret documents necessary.
• Ability to write routine reports and business correspondence necessary.
• Ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels, using tact and diplomacy necessary.
• Successful completion of 90-day probationary period

EDUCATION & EXPERIENCE:

• Minimum of associate's degree in accounting
• 3 to 5 years on the job experience or equivalent combination of education and experience.
• Must have knowledge of accounting in a manufacturing environment.
• Previous experience working with ERP systems (Syteline) preferred.
• Working knowledge of accounting, database, and other manufacturing software preferred.

PHYSICAL DEMANDS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

WORK ENVIRONMENT: The work environment is pleasant, temperature controlled, professional office environment in a manufacturing setting. The employee works in an office setting but does have frequent interaction with the shop floor. On the shop floor, the employee is exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is mixed and the air temperature fluctuates with the seasonal weather.

AAP/EEO STATEMENT: LogistiQ firmly believes in equal employment opportunity for all and the importance of each employee as an individual. It is the policy of LogistiQ that there will be no discrimination against any employee or applicant for employment based on race, religion, creed, color, national origin, citizenship, marital status, sex, age, sexual orientation, gender identity, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status. It is the policy of LogistiQ that we will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, religion, creed, color, national origin, citizenship, marital status, sex, age, sexual orientation, gender identity, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status, and we will ensure that all employment decisions are based only on valid job requirements. A strong commitment from each employee is necessary to ensure equal employment opportunity for all.

NOTE: This Job Description may be modified due to business necessity.