Scholarship Coordinator/Senior Scholarship Coordinator

Job Title Scholarship Coordinator/Senior Scholarship Coordinator Department Student Financial Assistance Scholarship Worker Type Regular Pay Type Salary Position Salary Minimum $42,000 Coordinator $45,000 Senior Coordinator Maximum $50,000 Coordinator $52,000 Senior Coordinator Salary will be commensurate with the level of the position, education, and experience. Scheduled Weekly Hours 40 Benefit Eligible Yes Screening Date 2026-08-14 Job Description Summary Responsible for coordinating and ensuring compliance in the awarding of University departmental scholarship awards. This position provides updates to over 80 University departments on scholarship criteria and fund management. Job Description Essential Duties Coordinates the awarding and processes nearly $5,000,000 departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 2,400 scholarship accounts to ensure compliance. Responsible for awarding institutional funds for programs such as athletics. Responsible for processing over $250,000 in awards each year for the Paper Science & Engineering Foundation and over $1,000,000 in summer scholarships for graduate students. Acts as liaison with over 80 University departments regarding the awarding of University scholarships. Organizes and manages Google folders/access for scholarship funds. These folders are used to disseminate scholarship fund balances and procedures to departments and outside organizations. Creates and runs reports for departments as needed. Ensures all departments complete a nomination or expenditure plan each year (funds over $999), which often involves multiple points of contact. Responsible for setting up new scholarship funds. Audits (SQL, Access, VLOOKUP) over 3,000 funds and inactivates funds as appropriate. Works closely with University Advancement to ensure the set up of funds are in line with the donor's intent. Annually awards over 200 non-renewable funds to students which requires creating/running reports to determine eligibility. Processes Replacement report which replaces institutional scholarships with donor funds ($2,000,000+). Responsible for processing actions for scholarships, competition/prizes, and stipends. Responsible for maintaining various electronic files, including student and scholarship files. This responsibility includes record retention as well as general maintenance and care. Develops and maintains department policy and procedures related to the administration of scholarships. Assists students, parents, faculty, and staff with financial aid questions including scholarship eligibility and status. Functions as back-up for other scholarship staff when they are unavailable. Also serves as a back-up Counselor assisting with processing, meeting with families, and presentations. Performs other duties as assigned. Minimum Qualifications Coordinator role: Bachelor's or Associate's Degree, or 2 years of experience. Senior Coordinator role: Bachelor's Degree and one year of experience; Associate's Degree and one year of experience or 3 years of experience. All experience must be in a Student Financial Assistance or like office and may be gained concurrently while earning a degree. Desired Qualifications Experience in a financial assistance office Required Application Documents Resume Cover letter Special Instructions None Additional Information A criminal background check is required. All campuses are smoke- and tobacco-free campuses. This organization participates in E-Verify. Remote Work For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University. Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to View email address on click.appcast.io or View phone number on click.appcast.io. Questions and follow-ups regarding requests should also be directed here. Miami University Values Statement Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. Equal Opportunity/Affirmative Action Statement Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. 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Labor Law Posters for Applicants Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information. Miami University is a major public university with a small college feel. Creating environments for learning excellence and providing career opportunities in Oxford, Hamilton, Middletown, West Chester and Luxembourg, our faculty, staff, and student employees are the fuel that drives Miami! We rank first nationally among public universities for best teaching by U.S. News & World Report. Our opportunities for growth and advancement are not limited to students in the classroom. Our faculty, staff, and student employees are highly valued for their contribution toward the Miami experience. Miami's main campus is located in Oxford, Ohio, 35 miles north of Cincinnati. A true college town, Oxford features a wide variety of shops and restaurants within walking distance of the main campus. Our regional campuses are located in Hamilton, Middletown, and the Voice of America Learning Center in West Chester, Ohio. For faculty and staff, Miami offers a great work environment and competitive benefits. We invite you to experience Miami and see how you can support the University's Mission. #J-18808-Ljbffr 100 Miami University