Receptionist

Job Description

Job Description

Job Title: Administrative Assistant / Receptionist

Location: Warren, OH

Job Type: Full-Time, Contract-to-Hire

Pay Rate: $15-$17/hour

Schedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season

We are looking for an experienced and dependable Receptionist to support daily front office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will balance customer-facing responsibilities with clerical support, helping the office run smoothly in a fast-paced office environment.

Responsibilities:

• Welcome clients and visitors, manage check-ins, and provide a positive first impression for the office.

• Open and secure the office each day while helping maintain an orderly and efficient front desk environment.

• Handle incoming calls, faxes, and mail, ensuring information and documents are routed accurately and promptly.

• Scan records and organize files to support bookkeeping and general office documentation needs.

• Enter financial and administrative information, including checks and invoice details, with a high degree of accuracy.

• Prepare payroll checks and assist with routine bank deposits and outgoing mail drop-offs.

• Coordinate appointments, send confirmations, and help keep calendars and schedules up to date.

• Support day-to-day clerical activities and assist with pickup of office or inventory orders as needed.

• Prior experience in a receptionist, front desk, or administrative support role is preferred.
• Strong organizational skills with the ability to manage multiple tasks throughout the day.
• Strong communication skills and a customer-focused approach when interacting with clients and staff.
• Comfort working with data entry, document handling, and general administrative processes.
• High attention to detail and a commitment to completing work accurately.
• Ability to adapt to changing priorities in a busy office setting.
• Experience handling multi-line phone systems and scheduling tasks is beneficial.