Senior Project Manager

Senior Project ManagerThe UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Senior Project Manager with the Project Management Office (PMO) in Seattle and Renton, Washington.Under direction of the UW Department of Laboratory Medicine & Pathology (DLMP) Project Management Office (PMO), the Senior Project Manager (SPM) will be responsible for managing assigned projects, such as new lab builds at the UW Medicine Central Lab (a new clinical laboratory supporting routine and specialty testing), Central Lab moves and upgrades, workflow process improvement projects, regulatory response projects, laboratory information system and instrument upgrades, and software development projects.Work schedule:100% FTEWorks schedule to be discussed with the hiring managerDay shiftWhat you'll contribute:This role has Project Management responsibilities in all project phases: Initiation, Planning, Execution, Monitoring/Control, and Closure.Lead project initiation and planning phases of assigned projectsUsing DLMP PMO standard tools and templates, facilitate the initiation and planning for assigned projects. Ensure completion of standard deliverables, as appropriate. Fulfill roles of facilitator and task manager. Specific duties and deliverables include, but are not limited to:Work with resource managers and DLMP PMO to assign project resourcesDefine and communicate clear project roles and responsibilities with organization chartComplete project tool set-up with assistance of DLMP PMO (MS Project/Planner, Smartsheet)Work with relevant team coordinators to develop timeline and resource estimatesReport project status on a regular basis to DLMP PMO, sponsors and impacted leadershipManage scope, schedule and budget for assigned projectsOnce project scope, schedule and budget have been established in the Planning phase, assume responsibility for all three components throughout the project lifecycle which includes tracking compliance, progress, activity, change requests, and communicate project schedule throughout lifecycle. Other specific responsibilities include but are not limited to:Develop and submit for approval project budget, scope, and schedule change requests for projects when conditions are met (per DLMP PMO Change Request process)Ensure that project components are integrated and working within common goals and assumptions, including system integration points, upstream/downstream workflow and system impacts, testing, implementation planning and operational/steady state handoffsManage execution of assigned projects within standard project frameworkUsing standard tools, templates, policies and procedures, manages all components of projects throughout their execution. Ensure completion of standard deliverables, as appropriate. Specific duties and deliverables include, but are not limited to:Ensure documentation of user, system, and technical requirements; workflows, application and technical designs as relevant to the projects internal and external to the operations of DLMPExecution of test plans that would include but not limited to appropriate technology and operational workflowsUnderstanding and tracking of task dependencies and timeline impactAppropriately escalate issues and risksComplete all standard project deliverables within appropriate project phase timeframe unless exception is approvedManage assigned project issues and risksUsing standard issues and risk management guidelines, actively manage project issues and risks throughout the project lifecycle. Specific duties include, but are not limited to:Assist and support completion of initial risk assessment in Planning phase and document risksIdentify and lead development of mitigation plansInclude and document mitigation plan for any key risks to project and tasks in the project WBS and escalate those tasks outside of project scopeReview and monitor risks; new and existing risks, risk factors and document updates at an appropriate frequencyCommunicate to team members, stakeholders, and sponsors issues, risks and risk response, including Leadership as appropriateProvide education to project team of the responsibilities related to issue management from the beginning of the projectMonitor all issues are documented, assigned, assigned severity, prioritized and updated by team membersEscalate and communicate all critical/high issues to project sponsorship/project leadership when appropriateAssigned project communications, customer relationships, and progress/status reportingCreate and maintain a service-oriented relationship with business owners/sponsors, leadership, resource managers, and project team throughout the project. Communications, relationship development and progress/status reporting to include:Communicate and provide report status of current efforts, achieved milestones, and current risks and issues regularly in standard formal documented status reports and in multiple meeting forumsCommunicate and report the progress of project (e.g. earned value/planned value/variance)Assist and conduct regular project meetings with agendas and minutes to keep stakeholders informedCommunicate and manage the completion, maintenance and execution of project plans to team which may include external communicationsEscalate issues and decisions in a discrete, objective and actionable frameworkManage assigned project staff in execution of project tasksProvide direction and serve in a primary/supervisory role over the execution of assigned tasks by project team members:Define skills required to complete project tasks and work with the DLMP PMO and resource managers to assign individuals to rolesDelegate project responsibilities with clear expectations of deliverable scope, quality and timeline constraints, as well as the tools and processes that should be usedEnsure high quality and timeliness of work produced by assigned project staff and escalate exceptions to the DLMP PMOEscalate resource-related issues to the DLMP PMO as appropriateProvide input, as requested by resource managers, on team members' performance for inclusion in personnel evaluations.Mentor assigned project staff in the discipline of Project ManagementManage vendor execution and deliverables for assigned projectsWork with vendor engagement leads at the outset of sub-projects to ensure mutual agreement on working relationships and details including:Define and publish clear roles and responsibilities for all vendor project team membersDefine deliverable responsibilities with agreed timelinesMonitor vendor performance and escalate exceptions to vendor engagement lead and/or DLMP PMO as appropriateProvide input on vendor contractor performance as requested by vendor engagement lead and/or DLMP PMOMonitor agreement by tracking and reporting vendor time spent on fee-for-service (time and material)Manage implementation, post-implementation, and support transition for assigned projectsLead the project and project team through the standard Implement and Close phase of projects to include the following:Lead the pilot/project implementation through DLMP's Release Readiness processAssist development of Go/No Go criteria and contribute to the decision-making process, if necessaryCoordinate with operational support managers the update of existing workflows to include new project workflowsResponsible for and facilitate formal operational handoffComplete Project Close Checklist and Lessons Learned tasksContribute to DLMP PMO standards, culture of project managementProvide input to improve DLMP PMO standards to best meet department and other stakeholder needs for increased quality and time-to-production, and reduced variability for projects. Specific duties include, but are not limited to the following:Develop and refine PMO standards as assignedParticipate in project prioritization and portfolio load balancing, acting as backup for other team members and functions, as neededParticipate in PMO internal projectsPromote PMO standards and project management discipline to project team members and stakeholdersWhat you'll need:Bachelor's degree in healthcare-oriented profession, a technology field, or other discipline that demonstrates strong analytical and communication skillsFive years of experience serving on a project team leadership role with responsibility for managing vendor-packaged system deployment projects and/or process improvement projects within healthcare.Works effectively with multiple diverse stakeholders in a complex project environment.Experience managing project work and/or work of others within an established standard project life cycle framework.Proven experience in project leadership role with progressively complicated projects.Experience with