Billing Coordinator

Job Description

Job Description

Essential Functions:

• Support the transition of invoicing and distribution processes into operations. Gather, review, and organize shipment documentation to ensure accuracy and completeness for invoicing and

customer records.

• Generate customer invoices and ensure timely and accurate distribution to customers.

• Email invoices and supporting documentation to customers and respond to basic inquiries as needed.

• Process credit card payments in accordance with company policies and procedures.

• Maintain accurate records of invoicing, payments, and supporting documentation.

• Utilize Excel to track, reconcile, and report on invoicing and operational activities.

• Work closely with internal teams, including Finance, Operations, and Distribution, to ensure smooth order to invoice flow.

• Assist in identifying process gaps and support improvements during the transition.

• Provide general administrative and operational support to the Financial Services team.

• Cross-train on Accounts Receivable and Accounts Payable processes to support future business needs.

• Ensure adherence to company policies, procedures, and internal controls.

• Exhibit flexibility, attention to detail, and willingness to take on additional responsibilities as needed.

Qualifications:

• Associate’s degree in Business, Accounting, Finance, or equivalent experience preferred.

• 1–3 years of experience in billing, invoicing, administrative support, or related field preferred.

• Strong Excel skills required (sorting, filtering, basic formulas; ability to work with data efficiently).

• High attention to detail with strong organizational skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to work independently while also collaborating with cross-functional teams.

• Experience with ERP systems (SAP or similar) is a plus.