Administrative Assistant

Ducote Law Firm, LLC is a litigation-focused civil and criminal law firm based in Lake Charles, Louisiana, serving individuals, families, and businesses throughout Southwest Louisiana. We handle a wide variety of litigation matters across numerous practice areas and specialized fields of law. Our growing firm currently employs 11 team members, including three licensed attorneys: Samuel R. Ducote, Robert D. Guidry, and former three-term Calcasieu Parish District Attorney, Rick Bryant. Together, our attorneys bring decades of combined litigation, courtroom, and trial experience to the firm and work closely alongside our staff to deliver exceptional legal representation and outstanding client service. Our firm offers a collaborative, professional, and fast-paced work environment with opportunities for personal and professional growth. We take pride in providing exceptional legal representation while fostering a positive workplace built on teamwork, integrity, professionalism, and a commitment to excellence. Role Description The Administrative Assistant – Billing & Bookkeeping Support (Part-Time) position provides administrative, billing, and bookkeeping support to the firm's management team and accounting functions. This position plays an important role in the day-to-day operations of the firm by assisting with administrative support, billing, bookkeeping, accounts receivable, accounts payable, and maintaining accurate financial and client records. The successful candidate will assist with timely billing and payment activities involving clients, vendors, contractors, expert witnesses, courts, and other third-party entities. Responsibilities include preparing invoices, tracking attorney time entries, assisting with accounts receivable and accounts payable, processing payments, maintaining bookkeeping records, and supporting the firm's overall financial organization and recordkeeping. This job listing is for a part-time, on-site position based in Lake Charles, Louisiana, (approx. 27–32 hours per week.) The position offers the opportunity for future full-time employment based on performance, business growth, and the needs of the firm. Limited hybrid or work-from-home flexibility may be available in the future on a case-by-case basis, subject to management approval and firm needs. Additional responsibilities include answering incoming telephone calls, scheduling appointments, coordinating calendars, organizing client files and documents, scanning, copying, data entry, mail processing, maintaining office records, and providing general administrative support to attorneys and staff. The successful candidate will help ensure efficient office operations while maintaining professionalism, accuracy, confidentiality, and exceptional client service. Qualifications (required) Experience providing administrative, executive administrative, or office support in a professional environment. Strong organizational, time management, and multitasking skills, with the ability to manage calendars, files, deadlines, and routine office operations. Excellent communication skills and professional telephone etiquette when interacting with clients, courts, vendors, experts, and other third parties. Strong clerical skills, including data entry, document management, scanning, copying, filing, and record maintenance. Experience with, or a willingness to learn, billing, invoicing, accounts receivable, accounts payable, and basic bookkeeping, preferably within a law firm or other professional services environment. Proficiency with Microsoft Office applications is required. Experience with QuickBooks, legal case management software (PCLaw, MyCase, Clio, etc.), or legal billingsoftware, in particular, is strongly preferred. Exceptional attention to detail, reliability, professionalism, discretion, intuition, and the ability to maintain strict confidentiality. Ability to work independently, exercise sound judgment, and contribute effectively as part of a collaborative team in a fast-paced office environment. Preferred Education or Prior Role-Specific Experience (preferred; not required to apply) Associate's degree or higher in Accounting, Business Associate's degree (or higher) in Business Administration, Management, Human Resources, Paralegal Studies, Finance, Accounting, or a related field, and/or Pay/Compensation Starting Pay: $16.50–$25.75 per hour *Pay rate will be based on experience, education, skills, and other relevant qualifications* *Eligibility for Employer provided benefits is based eligibility (i.e., hours worked per week, etc.) * Health insurance Vision insurance Life insurance Other Supplemental insurance options Bonus opportunities Professional development and growth opportunities Primary Job Responsibilities Administrative office support Legal billing and invoicing Bookkeeping and QuickBooks support Accounts receivable, payment processing, and financial recordkeeping File management and organization Other administrative and office duties as assigned __________________________________________________________ Note: Ducote Law Firm, LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, or any other characteristic protected by applicable law. #J-18808-Ljbffr