Procurement Representative

Founded in 1820, Indiana University Bloomington is the flagship campus of IU's 8 campuses statewide. Innovation, creativity, and academic freedom are hallmarks of our world-class contributions in research and the arts.

The Eskenazi School of Art, Architecture + Design houses 14 different areas in art, architecture, design, and merchandising . Our students are encouraged to learn collaboratively and across-disciplines, while immersing themselves in a particular area of study. Additionally, the school's positioning as part of the College of Arts and Sciences allows us to equip graduates with the insights and values of a classical liberal arts education.

Established in August of 2016, the Eskenazi School merged together the departments of studio art and apparel merchandising and interior design. The school's formation represents key elements of IU's Bicentennial Strategic Plan specifically its stated commitments to student success, building a prosperous and innovative Indiana, and moving toward a culture of building and making.
We move our world forward through the power of art + design.

Building on the outstanding reputation of faculty and programs, the school will continue to offer new and established degrees that teach students artistic and design expertise in a global context, coupled with instruction in merchandising and product development.

This position is part of a dedicated financial administration team that serves all faculty and staff of the Eskenazi School of Art, Architecture + Design. Training will be provided.

Job Summary

Department Specific Responsibilities

• Supports school leadership, faculty, and staff by entering financial documents, troubleshooting, ensuring compliance with policy, and serving as an informational resource.
• Processes procurement and payment transactions including order entry, inventory receipt, and payment requests.
• Enters travel requests, processes reimbursements and reconciles travel expenses.
• Assists with reporting as requested by supervisor.

General Responsibilities

• Under moderate supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION


Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE


Required

• 2 years in relevant field.

SKILLS


Required

• Proficient communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington Campus

Bloomington, Indiana

Advertised Salary

39,000.00 - 41,100.80 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .


Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

Click here to learn more about Indiana University's Job Framework.


Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.


Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .


Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.


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