Customer Care Specialist

Position Description

Duties and Responsibilities:

• Case Initiation Customer Service and Case Processing - Perform routine to complex case initiation and child support technical support for the ICSS Program in the ChAMP System. Research court orders process INFGs and CEIGs ensure all members have only one identification number and open full-service cases within five (5) business days and registry-only cases within two (2) business days of notification. Respond to moderately complex telephone inquiries regarding child support and parenting time cases. Answer and screen customer calls courteously following departmental procedures. Provide case status updates payment information explain policies and procedures and refer clients to appropriate agencies or staff as needed. Conduct outreach to noncustodial parents custodial parents attorneys and customers via phone email DocuSign or mail. Enter update and retrieve case information using the ChAMP System. Conduct introductory calls and generate pay records upon request.

• Case Monitoring Eligibility Review and Database Management - Review incoming applications determine eligibility and initiate cases while ensuring quality control standards are met. Review DEEDS TIERS and other databases to identify necessary data and maintain accurate case records and documentation. Notify appropriate departments of case status and assigned case numbers within required time frames.

• Document Preparation Scanning and Mail Processing - Prepare assemble scan index and upload documents in accordance with Enterprise Content Management (ECM) guidelines. Verify case information and ensure documents are properly linked and assigned within ChAMP. Process all incoming and outgoing mail and faxes daily including sorting scanning indexing stamping and distributing per policy. Monitor postage meter to maintain an adequate balance. Ensure all paper documents have been properly scanned available in ChAMP and shred when appropriate. Retrieve unidentifiable state-level documents and assign to appropriate staff for review.

• Task Tracking Reporting and File Management - Maintain and update spreadsheets and reports daily to track case progress overdue tasks and timely processing requirements. Prepare routine and periodic reports for management as assigned and perform other related duties necessary to support office operations. Route and distribute case files according to departmental procedures.

• Administrative Support and Documentation - Prepare correspondence and emails. Deliver or retrieve documents from the Domestic Relations Office and other County departments and buildings as needed. Maintain a clean organized reception area and ensure the lights are on and entrance door is unlocked during office hours. Monitor customer behavior in waiting area to ensure a professional environment. Record specific daily data on customers requests appointments and referrals. Thoroughly document all case activities in ChAMP while following documentation standards and confidentiality requirements.

Harris County is an Equal Opportunity Employer

you need special services or accommodations please call or email .

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80%.

Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.

• T wo (2) years full-time customer service receptionist secretarial or child support experience required.

Knowledge Skills and Abilities:

• Proficient use of Microsoft Office applications.

• Ability to learn and become proficient in various software and web applications.

• Ability to work alone and as a team player.

• Excellent time management skills.

• Accurate data entry skills.

• Attentive to details.

• Consistent and reliable attendance.

NOTE : Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

General Information

Register Online for the HRT Clerical Skills Test using the following link:

Required Experience:

IC