Attendance Secretary

Attendance Secretary

Instructional Services/Assigned Site

Reports To: Principal

FLSA Status: Non-Exempt

Employment Status: 9-month contract

Minimum Job Requirements:

• Education: High school diploma or GED
• Experience: 1 -3 years general office
• Skills: Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented, bilingual preferred

Summary:

Essential Job Functions:

• Responsible to maintain the integrity of the district's student information system data for assigned site.
• Maintains attendance records for assigned site.
• Maintains daily sign-in sheet.
• Obtains and tracks attendance via phone calls from parents, as well as initiating calls to parents/guardians.
• Electronically records student attendance.
• Coordinates student data with the cafeteria records on attendance.
• Collates data electronically for state and site reporting.
• Provides additional clerical support as required in counseling office, principal's office, assistant principal's office, etc.
• Finalizes enrollment when student reports to school; processes all withdrawal requests when students leave school.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Responsible for all site reports regarding attendance data.
• Prepares end of year reports as required by the State Department of Education; prepares reports as requested by principal.
• Performs other duties as assigned.

Essential Behavior:

• Ability to use sound judgment in any situation.
• Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received.
• Ability to project a professional company image through in-person, phone, and electronic interaction.
• Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position.
• Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.

Attendance Statement:

Able to be in attendance for assigned responsibilities with 95% attendance.

Environmental Conditions:

Primarily inside working conditions with minimal exposure to extreme environmental conditions.

Physical Standards:

• Ability to lift/carry and manipulate objects and supplies of up to 10 lbs for up to 50 feet is frequently required; ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required.
• Standing in place for short periods
• Walking as required to access equipment and perform responsibilities
• Sitting as required to complete tasks
• Use of hands to do fine finger work as in operating a computer
• Strong eye-hand coordination
• Talking and hearing as to communicate concerning job-related duties as assigned and communicate via telephone
• Close vision (clear vision at 20 inches or less) with or without correction
• Distance vision (clear vision at 20 feet or more) with or without correction
• Color vision (ability to identify and distinguish colors)
• Peripheral vision, depth perception and ability to adjust focus