Administration Assistant
Phillips Mushroom Farms
Job Description
Job Description
Job Summary
The Laboratory Administrative Assistant will work in a mushroom spawn laboratory and will assist and back-up the Spawn Lab Manager; Assist and support the Exotics Growing Manager
Responsibilities
1. Weekly production scheduling
2. Code batches as per production schedule
3. All exotic’s movement/ discard/ usage records
4. Code maitake batches, stage maitake spawn and prepare maitake production record forms
5. Maintain Oyster, King Oyster, Lion’s Mane and Chestnut spawn inventory reports
6. Print Tickets for Oyster and Shiitake Pick Records along with log production
7. Print Oyster Order Forms
8. Enter sawdust handling reports into the Access database
9. Quarterly inventory support
10. Prepare log production reports
11. Enter training records into Access database
12. Conduct QA training as needed
13. Prepare & pour agar media for contamination screening
14. Prep plates for spawn inoculation
15. Wash and prepare all uniforms for sterilization
16. Supply inventory and place orders as needed (competitive pricing of sources)
17. Place orders for production staff as needed
18. Maintain supply order’s database
19. Pick-up supplies from packing as needed
20. Update Safety Poster monthly and Optisign management; support our safety culture
21. Process sterilization information from Nautilus data loggers and Autoclave SD Cards.
22. Process RMA’s as needed for repairs
23. Stage and code all spawn and logs needed for Productions for following week
24. Process all orders received from customers and enter into Database/ Google Sheets for AR
25. Enter Daily Pick Tickets into Database
26. Read moisture and pH samples daily and enter into QA database
27. Calibrate pH meter daily
28. Compile and process weekly QA records; print weekly QA report summaries
29. Check Inventory at The Woodlands and restock kits along assisting Linda with Special Orders
30. Track QA Weekly Paperwork and prepare Reports
31. Filing
32. Prepare Primaries for cultures
33. Prepare NJFL Samples for shipping
34. Process monthly Amex statement
Experience
1. High School Diploma or above.
2. Strong communication skills.
3. Ability to work independently and in a team setting.
4. Ability to follow written and verbal directions.
5. Ability to follow established procedures and report concerns.
6. Outstanding time management skills.
7. Strong computer skills: Microsoft Access, Excel & Word; Google spreadsheets.
Schedule/Pay
1. 5:30am-2:00pm Monday-Friday
2. Pay based on experience. Competitive pay rates available
Work Location: In person
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