Recruiting Coordinator

The Recruiting Coordinator will play a key administrative and operational role in supporting Buchalter’s recruiting and integration efforts. Working closely with the Chief of Recruiting & Integration and the Co-Chair of the Recruiting & Integration Committee, this position will help ensure a seamless, organized, and positive experience for attorney candidates throughout the recruiting process and for new attorneys joining the firm. The ideal candidate is highly organized, detail-oriented, professional, responsive, and comfortable working with senior attorneys, firm leadership, candidates, and internal stakeholders. This role requires strong communication skills, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced professional services environment. Essential Duties and Responsibilities Provide day-to-day administrative and coordination support to the Chief of Recruiting & Integration and Co-Chair of the Recruiting & Integration Committee. Coordinate and manage candidate interviews, meetings, calls, and other recruiting-related activities, including scheduling with partners and firm leadership. Coordinate interview logistics, including calendars, meeting materials, agendas, conference rooms, virtual meeting links, and other arrangements. Collect, organize, and track interview feedback from partners and other interviewers. Follow up with interviewers to ensure feedback is received in a timely manner and maintain accurate recruiting records. Work directly with candidates to collect key information and documentation required throughout the recruiting process. Maintain recruiting databases, candidate files, tracking reports, and other confidential records. Assist with preparation of recruiting materials, correspondence, reports, presentations, and other administrative documents. Coordinate recruiting-related meetings and assist with preparation of agendas and follow-up items. Monitor recruiting activities and deadlines to ensure timely completion of next steps. Onboarding & Integration Support Provide administrative support for attorney onboarding and integration activities. Assist with gathering and organizing information needed to support new attorney arrivals. Help coordinate introductions, meetings, orientation activities, and other integration initiatives. Track onboarding and integration tasks and follow up with stakeholders as needed. Support the development and maintenance of onboarding and integration materials, resources, and processes. Administrative & Committee Support Provide general administrative support to the Recruiting & Integration leadership. Assist with preparing meeting materials, tracking action items, maintaining calendars, and coordinating follow-up. Maintain confidential recruiting and personnel-related information with a high degree of discretion. Prepare reports and status updates related to recruiting and onboarding activities. Assist with special projects and other initiatives related to attorney recruiting, onboarding, and integration as needed. Qualifications Bachelor’s degree or equivalent experience preferred. 2+ years of experience in recruiting coordination, professional services, legal, human resources, executive administration, or a related field preferred. Experience supporting senior executives, attorneys, partners, or committees is highly desirable. Excellent organizational and time-management skills with exceptional attention to detail. Strong written and verbal communication skills. Ability to interact professionally and confidently with candidates, partners, firm leadership, and employees at all levels. Strong calendar management and scheduling skills. Ability to manage multiple priorities and deadlines in a fast-paced environment. Proficiency with Microsoft Office Suite, Outlook, Teams, and other standard business applications. Ability to handle confidential and sensitive information with discretion. Strong follow-through, problem-solving skills, and a service-oriented approach. Core Competencies Organization & Attention to Detail: Maintains accurate records and manages multiple recruiting activities and deadlines effectively. Communication: Communicates clearly, professionally, and promptly with candidates and internal stakeholders. Relationship Management: Builds positive working relationships with candidates, partners, attorneys, and firm personnel. Discretion & Professionalism: Demonstrates sound judgment when handling confidential and sensitive information. Responsiveness & Follow-Through: Anticipates needs, follows up consistently, and ensures commitments are completed. Teamwork & Collaboration: Works effectively with Recruiting & Integration leadership and cross-functional firm teams. Adaptability: Responds effectively to changing priorities and evolving recruiting and integration needs. Success in the Role Success in this position will be measured by the ability to keep recruiting processes organized and moving efficiently, provide an exceptional candidate experience, support effective communication and feedback collection, and help ensure new attorneys experience a coordinated and welcoming onboarding and integration process. #J-18808-Ljbffr