Secretary III

Administrative AssistantPay Grade: 760 Work Days: 226 Min Daily: $20.79 min hour Primary Purpose: Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.Qualifications:Education/Certification: High school diploma or equivalentSpecial Knowledge/Skills:Excellent organizational skillsExcellent computer skills in keyboarding, word processing, spreadsheets and file maintenanceExcellent interpersonal and communication skills, both written and verbalAbility to work on several tasks at the same timeBasic math skillsBased on department needs, may be required to maintain a valid Texas drivers' licenseExperience: Three years of clerical experience, preferably in a public education environmentMajor Responsibilities and Duties:Communicate clearly and interact with all people in a courteous, respectful and positive mannerPrepare correspondence, forms, reports, etc. for the department head and other department staff members using a computerAssist in compiling information for preparing various reports for the departmentReceive incoming calls, take reliable messages, and route to all appropriate staffReceive, sort, and distribute mail and other documents to other department staff membersAssist in acquiring department suppliesMaintain departmental filesMaintain confidentiality of informationPerform routine bookkeeping tasks, including simple math operations, for the departmentKeep informed and comply with all state and district policies and regulations concerning primary job functionsFollow all rules, regulations, and policies of Plano ISD and follow directives from supervisorFollow attendance policy as assigned by supervisorPerform other functions that may be assigned by the Administration and/or supervisorEquipment Used: Uses computer, printer, copier, calculator, and faxWorking Conditions:Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stressPhysical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds