Facilities Manager

Job Title
Facilities Manager

Job Description Summary
We are seeking an experienced and detail-oriented Facility Manager to oversee a portfolio of vacant industrial buildings. The ideal candidate will focus on the preventative maintenance of key building systems, ensuring these facilities are maintained in a safe and operational condition, while minimizing risk and preventing costly repairs. The role will also involve implementing a robust inspection program and managing reactive remediation work as needed to maintain building integrity and protect long-term value.
Job Description

Key Responsibilities:

• Preventative Maintenance Program:
  • Develop and execute a comprehensive preventative maintenance schedule for key building systems, including HVAC, electrical, plumbing, roofing, and fire suppression systems.
  • Coordinate and oversee routine maintenance tasks to prevent downtime or failure of critical systems.
  • Identify and address potential issues before they escalate into more significant problems, ensuring facilities remain in safe and functional condition.
• Inspection Program:
  • Establish and maintain a robust building inspection program to assess the condition of each facility regularly.
  • Fully review and or perform site inspections and complete any reactive repairs as required.
  • Document findings and ensure timely follow-up actions for any deficiencies or hazards identified during inspections.
• Reactive Remediation Work:
  • Oversee and manage reactive maintenance and remediation efforts in response to unplanned issues or damage within the buildings.
  • Lead emergency repairs and troubleshoot urgent problems promptly, minimizing disruption and ensuring the continued safety of the buildings.
  • Develop and maintain relationships with reliable contractors and vendors to facilitate timely and cost-effective repairs.
• Lease Review & Compliance:
  • Review and understand lease agreements for each property in the portfolio, ensuring that facility management practices comply with the terms and conditions outlined in the leases.
  • Work with the leasing and legal teams to identify any responsibilities or obligations outlined in the leases related to maintenance, repair, and property condition.
  • Ensure the facility is being maintained in accordance with the terms of each lease, including common area maintenance (CAM) responsibilities, tenant improvement requirements, and other lease-related obligations.
  • Support negotiations or discussions regarding lease renewals, terminations, or changes, ensuring the company's interests are protected from a facilities management perspective.
  • Landlord relationship management as required.
• Vendor Management:
  • Partner with vendors for preventative and reactive maintenance work, ensuring compliance with contract terms and service-level agreements.
  • Monitor vendor performance and quality of work, ensuring that it meets the required standards.
• Health, Safety & Compliance:
  • Ensure compliance with local, state, and federal regulations, including health and safety standards.
  • Maintain an awareness of environmental regulations and oversee any necessary remediation or mitigation efforts.
  • Support emergency response planning and preparedness for vacant properties.
• Budget Management:
  • Develop and manage maintenance budgets, ensuring cost-effective execution of both preventative and reactive maintenance tasks.
  • Monitor expenses, track project costs, and timely invoice management.
  • Support the Finance team with monthly variance and other financial reporting as required.
• Reporting & Documentation:
  • Maintain accurate records of maintenance activities, inspections, and repairs for each building.
  • Provide regular reports to senior management on building conditions, maintenance issues, and progress of remediation efforts.

Qualifications:

• Bachelor's degree in Facility Management, Engineering, or related field (or equivalent work experience).
• Minimum of [5-7] years of experience in facility management, preferably within industrial or commercial real estate.
• Strong knowledge of building systems (HVAC, electrical, plumbing, structural, etc.) and preventative maintenance techniques.
• Proven experience in developing and managing inspection programs and handling reactive maintenance work.
• Excellent problem-solving skills, with a hands-on approach to troubleshooting and managing repairs.
• Strong communication and interpersonal skills to interact with vendors, contractors, and internal teams.
• Ability to manage multiple priorities, budgets, and timelines in a fast-paced environment.
• Experience with facility management software and work order management systems
• Strong understanding of health, safety, and environmental regulations.

Physical Requirements:

• Ability to conduct on-site inspections of industrial buildings, including walking long distances and climbing ladders if necessary.
• Ability to lift and carry tools and equipment up to [X] lbs.

Working Conditions:

• Full-time position based at various vacant industrial building locations.
• Occasional travel between properties within the portfolio is required.
• Work may be performed in both indoor and outdoor environments, with exposure to various weather conditions.
• This role is also a virtual position and will require routine use of standard office equipment such as computers, phones, etc.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 80,750.00 - $95,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"