Collections/Foreclosure Legal Assistant

Legal Assistant (Foreclosure-Collections)

Siegfried Rivera, P.A. is seeking a Legal Assistant for its Collections & Foreclosure Department. The ideal candidate will have at least two (2) years of experience in HOA and condominium collections, foreclosure matters, and bankruptcy proceedings. Candidates must be detail-oriented, organized, proficient in Microsoft Word, and possess strong communication skills and a working knowledge of Florida laws governing collections, liens, foreclosures, and community associations. This is an on-site position in our Coral Gables office.

Key Responsibilities:

· Manage a high-volume caseload of residential and commercial foreclosure files.

· Prepare letters, notices, claims of liens, payoff statements, and payment plans

· Answer phone calls and e-mails related to collection accounts

· Receive and process payments

· Inputting data into case management software; assigning incoming new cases

· Maintain regular communication with supervising attorneys

· Read and understand account ledgers and breakdown outstanding amounts

· Help develop cases by maintaining contact with internal/external contacts involved in the case, generating status updates

· Keep clients informed by communicating case progress

· Draft and prepare pleadings, motions, notices, affidavits, and other foreclosure-related documents.

· Prepare files for summary judgment hearings, trials, and foreclosure sales.

· Track foreclosure timelines and ensure timely progression of matters

· Schedule and coordinate hearings and communicate with opposing counsel.

· Able to adapt to changing priorities and work in a fast-paced environment with a “can do” positive attitude

· Review and assist with bankruptcy matters affecting collection and foreclosure cases, including monitoring bankruptcy filings, preparing proofs of claim, reviewing notices, and coordinating with attorneys regarding bankruptcy-related actions.

Qualifications:

· Minimum of 2 years’ experience in Condominium and HOA collection and foreclosure matters

· Experience handling bankruptcy-related matters, including reviewing bankruptcy notices, preparing proofs of claim, and understanding the impact of bankruptcy proceedings on collection and foreclosure actions, is strongly preferred.

· Strong understanding of Florida collection, foreclosure, condominium, homeowners' association, and bankruptcy procedures and court rules.

· Must have keen attention to detail and excellent organizational skills

· Ability to manage multiple deadlines in a fast-paced environment.

· Strong computer skills with the ability to learn new software

· Experience with NetDocs is a plus

· Must have proficiency with Microsoft Office

· Seeking a minimum of an associate degree or certificate for legal assistant; however, may substitute experience for qualified/skilled candidates.

· Bilingual candidate is a plus.