Travel Administrative Assistant

Position Summary

The Travel Administrative Assistant provides onsite administrative and operational support to CFG Health facilities and traveling healthcare operations as needed. This is a PRN (as-needed) position, so the frequency and duration of assignments will vary based on business needs.

Assignments may be at a local facility based on the employee's location or may require travel to another CFG Health site. This position may support any CFG Health facility , and the location and length of each assignment cannot be guaranteed in advance.

The ideal candidate is highly organized, flexible, dependable, detail-oriented, and comfortable working in different locations and adapting to changing operational needs.

Essential Duties and Responsibilities

• Provide onsite administrative support at CFG Health facilities as assigned.
• Travel to various CFG Health locations when administrative support is needed.
• Assist with administrative and operational needs for traveling healthcare professionals and facility teams.
• Maintain accurate records, spreadsheets, schedules, and tracking reports.
• Assist with employee onboarding and other administrative requirements.
• Track and follow up on required documentation, clearances, credentials, licenses, and other employment-related requirements as assigned.
• Communicate with employees, facility leadership, Human Resources, recruiters, and other internal departments.
• Assist with organizing and maintaining employee and assignment documentation.
• Enter and maintain accurate information in Paycom and other applicable systems.
• Assist with preparing reports, spreadsheets, correspondence, and other administrative materials.
• Monitor deadlines and follow up on outstanding items.
• Respond to administrative questions and assist with resolving issues as needed.
• Maintain confidentiality of employee and company information.
• Adapt to the administrative needs of different CFG Health facilities and assignments.
• Perform other administrative duties and special projects as assigned.

PRN & Travel Requirements

• This is a PRN, as-needed position ; there is no guaranteed number of hours, shifts, or assignments.
• Assignment frequency will depend on the administrative needs of CFG Health facilities.
• Assignments may be local or may require travel to another CFG Health facility.
• The specific facility will depend on the employee's location and the location requiring administrative support.
• Candidates must be willing and able to travel to different CFG Health sites when needed.
• Assignment length may vary and cannot be guaranteed in advance.
• Flexibility and availability are essential due to the variable nature of PRN assignments.
• Additional travel-related requirements may apply depending on the assigned facility.

Required Qualifications

• High school diploma or equivalent required.
• Previous administrative, staffing, recruiting, HR, healthcare, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and adapt to changing priorities.
• Professional and customer-service-oriented approach.
• Ability to maintain confidentiality when handling employee information.
• Willingness and ability to travel to CFG Health facilities as needed.

Technology Skills

Candidates should be proficient in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams

Paycom experience is a plus.

Experience with other HRIS, ATS, scheduling, or employee-management systems is also helpful.

Preferred Skills

• Experience in healthcare administration or healthcare staffing.
• Experience supporting employees across multiple locations.
• Experience with employee onboarding and HR administrative processes.
• Experience tracking credentials, clearances, licenses, or compliance documentation.
• Strong spreadsheet and data-entry skills.
• Ability to prioritize multiple tasks while maintaining accuracy.
• Strong follow-up and problem-solving skills.
• Flexibility to work in different facility environments.

Organizational Expectations

• Demonstrates professionalism, integrity, accountability, and respect in all interactions.
• Maintains confidentiality of patient, employee, and organizational information.
• Communicates effectively with patients, families, coworkers, supervisors, and external providers.
• Works collaboratively as a member of the interdisciplinary healthcare team.
• Demonstrates sound judgment, critical thinking, and problem-solving skills.
• Maintains accurate, timely, and complete documentation.
• Follows all organizational policies, procedures, safety standards, and applicable laws and regulations.
• Demonstrates cultural sensitivity and respect for individuals from diverse backgrounds.
• Maintains professional boundaries and ethical standards.
• Promotes a safe, supportive, and respectful environment for patients and staff.

Physical Demands

• Ability to sit, stand, walk, and move throughout the facility as required.
• Ability to use a computer and other office equipment for extended periods.
• Ability to communicate effectively in person, by telephone, and electronically.
• May occasionally be required to move or carry light office materials.
• Ability to work in a healthcare or secure facility environment and comply with applicable safety and security procedures.