Accounts Payable Specialist

Company: Total Vision

Position: Accounts Payable Specialist

Location:  Total Vision Support Center - 27271 Las Ramblas, Mission Viejo, CA 92691, USA

Duration: Full-time, and Direct Hire

Pay: $21 to $23 per hour

Total Vision LLC is a group of highly successful optometry practices that have aligned towards a common goal of world-class eye-care results for its patients and California communities. We are a company that is seeing significant growth and are looking for top-notch team members with the passion, energy, focus and commitment to excel in this type of environment.

The Accounts Payable position plays a critical role at Total Vision. Total Vision is looking to increase the efficiency, accuracy and timeliness of its vendor payment process in order to maintain vendor relations, take advantage of discounts and provide for seamless operations. Total Vision currently manages the accounts payable centrally for over 40 optometry locations. This role needs to be a committed and driven individual with the ability to adapt to change while taking over an increasing amount of volume and complexity as our company grows. They must possess effective management intelligence skills to communicate with a wide variety of team members, both doctors, clinical, and support staff in a rapidly growing business.

Duties/Responsibilities:

• Record invoices and controls expenses by receiving, processing, verifying, and reconciling invoices thru the Bill.com program.
• Reconciles processed work by verifying entries and comparing system reports to statement balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments.
• Pays team members by receiving and verifying expense reports and requests for advances.
• Propose weekly check run batch and print manual checks as needed.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Trouble shoot posting or syncing error thru the Bill.com program.
• Assist with other related ad hoc responsibilities and tasks as assigned by department leadership.
• All other duties as assigned.

Required Skills/Abilities:

• Sage Intacct and Bill.com software experience is a plus
• Healthcare industry experience desired
• Expert in problem solving and developing resolution to complex situations
• Intermediate Excel skills desired
• High competency with GL/AP systems

Education/Experience:

• Bachelor’s Degree a big plus
• Experience in accounts payable for multi-site companies
• Minimum of 1-2 years of accounts payable experience

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be physically able to sit for long periods of time, read a computer screen for long periods of time, reach, and lift up to 20 lbs. Hand dexterity, and eye and hand coordination critical. Employee is subject to inside environmental conditions.

Employee’s schedule could include after hour projects, as needed. Travel to other practices, as needed.

This description is not intended to include all job duties. Team members may be requested to do other job-related tasks other than those listed here.

For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment.

Compensation range for the roles is listed above. Applicable salary rangers may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses, equity, and commissions.

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.