Office Administrator / Facility Management

Job Description

Job Description

Title: Office Administrator / Facility Management & Services

Location: Minnetonka, MN, 55345

Payrate: $28.60 per hour

Duration: 3 months (possibly extension)

 

Job Description

GENERAL FUNCTION
Organizes, coordinates, and implements office processes and procedures to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic, experienced professionals who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and can work independently. Well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.

MAJOR DUTIES AND RESPONSIBILITIES

PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device:
· Deliver paper for office equipment such as printers, copiers and fax machines
· First responder for a print device issue
· Ensure proper maintenance and usage of all equipment and supplies.

 

Mail/Shipping & Receiving:
· Verify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
· Deliver and obtain signatures for all Accountable Mail pieces
· Handle "rush" pick-up/delivery requests for internal and outgoing correspondence (Business use only)
· Maintain and provide specialized mailing forms or direct employees to location online i.e. Express, Registered, Certified and Insured
· Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain,).
· Provide vendors with updated address to improve accuracy of incoming mailings

CONFERENCE ROOM SUPPORT:
· Coordinate with IT to ensure proper maintenance and usage of all equipment and supplies
- Coordinate with executive staff/HR to close conference rooms for executive use when needed

OFFICE & FOOD SUPPLY MANAGEMENT:
· Establish and maintain par levels for all required basic office supplies throughout the building
- Manage plant and food vendors
· Manage supply storage areas for distribution among all floors.
· Maintain clean and organized Supply stops and Storage areas where applicable (Copier/Kitchenette Room)
· Responsible for the acquisition of conference room supplies (pens, notepads, flip chart pads and pens, dry erasers, etc.).
· Work with janitorial staff to maintain, clean, organize and re-fill coffee and water machines on all floors.
· Maintain par levels for all required coffee and water supplies throughout the building

\nCompany Description

About company - Since its founded in 1996, CTC has grown into a trusted global partner in AI & ML, Enterprise Applications, Digital Services, Managed Services, and Business Services. With headquarters in Detroit, Michigan, CTC has a team of over 2,000 experts worldwide. We empower more than 100 organizations to tackle complex challenges and transform them into sustainable competitive strengths--driving innovation, efficiency, and growth every step of the way. Our strengths have always been Commitment to Customer, Commitment to Colleagues, and Commitment to Community (CTC).

Company Description

About company - Since its founded in 1996, CTC has grown into a trusted global partner in AI & ML, Enterprise Applications, Digital Services, Managed Services, and Business Services. With headquarters in Detroit, Michigan, CTC has a team of over 2,000 experts worldwide. We empower more than 100 organizations to tackle complex challenges and transform them into sustainable competitive strengths--driving innovation, efficiency, and growth every step of the way. Our strengths have always been Commitment to Customer, Commitment to Colleagues, and Commitment to Community (CTC).