Paralegal & Office Administrator

• Contract Administration & Review: Assist counsel with drafting, proofreading, redlining, and formatting commercial agreements, amendments, procurement contracts, and nondisclosure agreements (NDAs); manage signature routing and execution tracking.
• Document & Matter Management: Maintain, organize, and structure the company’s digital legal repository (SharePoint/cloud document libraries), enforcing standard naming conventions, version control, and metadata tagging across contracts and corporate matters.
• Corporate Governance & Entity Management: Maintain corporate books, resolutions, board minutes, certificates of authority, and regulatory filings; assist with tracking entity compliance and reporting obligations.
• Legal Research & Discovery Support: Perform factual inquiries, basic legal research, and regulatory and court document retrieval; assist counsel with document collections, litigation hold notices, and discovery responses when necessary.
• Privilege & Confidentiality: Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion.

• Office & Vendor Operations: Manage day-to-day administrative functions of the office, serving as the point of contact for office vendors, supply inventory, facility needs, and incoming/outgoing mail and deliveries.
• Calendar & Deadline Coordination: Maintain legal department calendars, track statutory, contractual, and regulatory deadlines, and coordinate schedules across internal business teams and external counsel.
• Meeting & Presentation Preparation: Organize legal meetings, prepare agendas, compile briefing binders and presentations, take accurate meeting minutes, and track action items to completion.
• Travel & Billing Coordination: Arrange travel itineraries and logistics for the legal team; review, code, and track outside counsel legal invoices and departmental expenses.

Skills and Qualifications:
Core Competencies:

• Proven experience as a Paralegal or Executive Assistant or similar role, preferably in an in-house legal environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong problem-solving skills and the ability to think proactively.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

• Advanced command of Microsoft 365 (Word styles/cross-referencing/redlines, Excel, PowerPoint, Outlook, and Teams).
• Strong proficiency with Microsoft SharePoint and cloud-based file management systems (e.g., configuring folders, metadata, and permissions).

• Bachelor’s degree or associate degree.
• Previous experience as a paralegal or office assistant in a legal environment.

• Construction Phase (launch of the new compensation structure through September 30, 2026): paid at the 70% target level.
• Ramp Up Phase (October 1, 2026, through March 31, 2027): calculated against achievable production targets measured by the hour.
• Optimization Phase (from April 1, 2027): tied to bi-weekly production targets.

• Health Insurance : Comprehensive medical and dental coverage with an HSA option.
• Retirement Plan : 401(k) with 6% company match.
• Lincoln STD, LTD, & Life Insurance : Coverage provided by Mesabi Metallics.