Legal Administrative Assistant

Legal Administrative Assistant

Provide outstanding service in greeting guests, scheduling meetings, and answering calls

Proactively assist attorneys in managing their workloads and legal matters

Facilitate communication between and among attorneys and HBI's corporate and market personnel

Manage intake of legal matters and communicating status updates while proactively managing important deadlines

Draft, revise, and proofread agreements, correspondence, and other documents

Organize and maintain legal records, agreements, and files

Assist with managing contacts, emails, printing, and mail processing

Send and track signature pages and original documents

Process invoices and attorney reimbursements

Complete other projects and tasks as assigned

Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)

Five+ years of experience in a professional services environment

Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)

Self-motivated, service-oriented, and eager to learn

Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters

Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks

Strong team player, skilled at managing projects and coordinating with others to meet deadlines

Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines

Highly organized and able to manage workflow

Able to take ownership of requests and demonstrate strong problem-solving skills

Communicate clearly and professionally at all levels and across the organization

This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.